It’s a new year with new objectives and goals. If you’re like most organizations you’re probably looking for ways to improve productivity and office efficiency; if so, you’ve come to the right place. Today’s blog post outlines 10 ways you can improve productivity through better document handling and management:
Stop Photocopying: With personal and network document scanners becoming more affordable, your staff can instantly scan and distribute information electronically without ever leaving their desks.
Stop Scanning Digital Born Documents: It’s amazing how often we encounter companies who are printing emails, office documents, registration forms, client orders, etc. just to scan them in again. Most electronic document management systems support electronic file import which means that Excel file never needs to be printed.
Single Access Point: Let me guess, when you have a new employee start and they are getting up to speed on an existing account/client they have to check 3 - 4 different systems to get the complete picture? (i.e. CRM, Accounting, Service Management, Paper Files, etc.). With an electronic document management system all your client and internal documentation can be stored and linked together in a single system. One search = complete client visibility.
Still Mailing Your Invoices?: Did you know the average invoice costs $1.20 to print, stuff and mail? Did you know document management systems can be used to instantly import, email and archive outgoing invoices? Additionally, getting the invoice in the hands of the right person in less time helps improve your receivables.
Workflow Automation: Whether it’s a simple sales order approval process or a complex membership enrolment application, document management systems with workflow and business process automation can streamline the document routing without the need for the paper to physically move throughout the office. Not only does it speed up the process, but it also provides management with instant visibility into the status of and process in the queue.
To learn more about these solutions please feel free to visit the different sections of our website below: