When establishing record retention guidelines for businesses, it is important to consider two factors: the laws governing your record retention and the technology that you can use to manage it. That being said, here are the guidelines for record retention that every business in Canada should follow:
Topics: records retention
Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.
Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.
Topics: MES Hybrid Document Systems, Records Management, document management software, Document management company in Ontario, document archiving, document management solutions, Document Retention, Document Management and ECM
At HDS we understand that documents contain information needed in day to day business life. HDS will take whatever steps necessary to reduce our interference in your day to day operations. Some of these steps include;
Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning, Document management company in Ontario, Document Scanner, Scanners, Document Scanning Services in Ontario, document scanning services, Document Management and ECM
Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.
Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.
Topics: MES Hybrid Document Systems, Document Scanning Toronto, Records Management, document scanning, Document management company in Ontario, Document Scanning Services in Ontario, document scanning services, Document Retention, Document Management and ECM
As much as technology and automation can make our lives easier, sometimes we cannot avoid the need for a human being. No matter how many advancements can assist us in our jobs we still need to oversee and guide the technology in the right direction. ECM and Document Management systems can do a lot to help us but not everything.
Topics: ECM document management software, MES Hybrid Document Systems, Records Management, document management software, FileDirector in Ontario, Document Management and ECM
Archiving a business’s documents through document scanning is the most effective way to ensure that your company’s records are secured for the foreseeable future. By archiving all business content, you confirm that all corporate compliance and government regulatory requirements are being met. This helps to eliminate liability issues while improving business processes. But document scanning is only one part of the solution; to effectively archive your documents you need a document management software solution like FileDirector. Some of the most unique and helpful benefits of a document management software solution are;
Retention Periods - Files are deleted once they have reached the mandated time period. This ensures that retention periods are met and a shared network does not become overwhelmed with outdated information.
Topics: MES Hybrid Document Systems, Document management in Ontario, Records Management, document management software, document scanning, Document Management Toronto, Document management company in Ontario, document management company, Document management software in Ontario, document management solutions, Document Retention, Document Management and ECM
Having been evolved in the document management industry for more than 40 years, MES Hybrid Document Systems has witnessed technology change the industry. From microfilm to software MES Hybrid Document Systems will ensure that your records are preserved. New technology is helping to create paperless work spaces. As part of an office initiative or even to save space, here are some of the different types of documents scanning MES Hybrid Document Systems provides;
Topics: MES Hybrid Document Systems, Film Scanners, Records Management, document scanning, Document scanners in Ontario, Document Scanner, document imaging, Scanners, Document Management and ECM