--- title: Document Management Blog | MES | Robert Adshead (4) description: Get updates and information from professionals on the MES Hybrid Document Systems blog! Contact us today to find out more! 905 475 9263 (4) --- Contact us today! [905-475-9263](tel:+19054759263) [![MES Hybrid Document Systems](https://blog.mesltd.ca/hs-fs/hubfs/Torontodocumentscanning_June2015/MES-Logo-Tagline2.png?width=492&name=MES-Logo-Tagline2.png)](https://www.mesltd.ca) ## Robert Adshead ### Recent Posts ## [How an Electronic Document Management System Can Support Business Growth](https://blog.mesltd.ca/how-an-electronic-document-management-system-can-support-business-growth) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Oct 7, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-12596263-money-growth-xs_2.jpg) ](https://blog.mesltd.ca/how-an-electronic-document-management-system-can-support-business-growth) You want your business to grow. There are many assets that you can invest in to spur business growth. When you think of how to grow your business, better marketing and complex power moves within [your industry](https://www.mesltd.ca/document-solutions/) come to mind. However, one of the most powerful tools that you should be using right now is actually relatively simple. You need an electronic document management system. Let's explore how this small move can take your business' growth to the next level. [Read More](https://blog.mesltd.ca/how-an-electronic-document-management-system-can-support-business-growth) Topics: [Electronic Records](https://blog.mesltd.ca/topic/electronic-records), [business growth](https://blog.mesltd.ca/topic/business-growth), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) ## [How to Go Paperless: Small Business Solutions](https://blog.mesltd.ca/how-to-go-paperless-small-business-solutions) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Sep 18, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2556469-computers-xs_2.jpg) ](https://blog.mesltd.ca/how-to-go-paperless-small-business-solutions) You are constantly looking for ways to improve your small business' ability to succeed. One great way to make a significant upgrade to your small business is to go paperless. ** Why should my small business go paperless?** Going paperless provides the following unique benefits for businesses of all types, including: [Read More](https://blog.mesltd.ca/how-to-go-paperless-small-business-solutions) Topics: [paperless office](https://blog.mesltd.ca/topic/paperless-office), [paperless](https://blog.mesltd.ca/topic/paperless), [small business](https://blog.mesltd.ca/topic/small-business) ## [Office Moving Tips: How to De-Clutter Your Documents ](https://blog.mesltd.ca/office-moving-tips-how-to-de-clutter-your-documents) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Aug 28, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-8867862-young-businesswoman-moving-box-with-office-supplies-xs_2.jpg) ](https://blog.mesltd.ca/office-moving-tips-how-to-de-clutter-your-documents) Whether you are moving your office to a new location, or you are simply remodeling, you will likely have to transport many important items. As you begin your move, you will notice that the most difficult assets to transport are your paper documents. This is because in addition to carefully transporting them from point A to point B, you need to make sure that they remain organized. Fortunately, this doesn't have to be as difficult as you might imagine. Follow the following three office moving tips to de-clutter your documents before you start moving. [Read More](https://blog.mesltd.ca/office-moving-tips-how-to-de-clutter-your-documents) Topics: [office automation](https://blog.mesltd.ca/topic/office-automation), [document scanning](https://blog.mesltd.ca/topic/document-scanning), [moving tips](https://blog.mesltd.ca/topic/moving-tips) ## [How to Store Documents on the Cloud](https://blog.mesltd.ca/how-to-store-documents-on-the-cloud) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Aug 12, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-5620563-cloud-technologies-xs_2.jpg) ](https://blog.mesltd.ca/how-to-store-documents-on-the-cloud) Thanks to the cloud, you no longer have to store any documents at your physical location. This saves a great deal of time, money and space. The cloud also allows you to access your documents from anywhere with an internet connection. You may be interested in taking advantage of the benefits of cloud storage but don't know how to get started. Fortunately, the process is simple. Here is how to store documents via the cloud.   [Read More](https://blog.mesltd.ca/how-to-store-documents-on-the-cloud) Topics: [cloud storage](https://blog.mesltd.ca/topic/cloud-storage), [the cloud](https://blog.mesltd.ca/topic/the-cloud) ## [The Best Software for a Paperless Office](https://blog.mesltd.ca/the-best-software-for-a-paperless-office) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jul 24, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2551284-software-xs_2.jpg) ](https://blog.mesltd.ca/the-best-software-for-a-paperless-office) A paperless office will save you money and exponentially improve your organization's operational efficiency. While simply having a paperless office will allow you to reap both benefits, getting the most out of operational efficiency will require more than storing all of your documents as digital files. This will require software systems to streamline the management of your digital documents. But, with a host of software programs to choose from, which do you choose? To help you make the best choice for your company's needs, we are going to take a look at the best software solutions for a paperless office. [Read More](https://blog.mesltd.ca/the-best-software-for-a-paperless-office) Topics: [document management software](https://blog.mesltd.ca/topic/document-management-software), [paperless office](https://blog.mesltd.ca/topic/paperless-office), [file management software](https://blog.mesltd.ca/topic/file-management-software), [paperless](https://blog.mesltd.ca/topic/paperless) ## [Why Not Protecting Paper Documents Can Harm Your Business](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jul 8, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-10033927-document-protection-flat-icon-xs_2.jpg) ](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) One of the most recent developments when it comes to improving your organization's operational efficiency is to go digital. By taking this step, you have given each member of your team the capability to handle tasks much more quickly and with fewer errors. Going digital has allowed you to mostly ignore your paper documents – which is a good thing, since [paper documents are expensive and difficult to manage](https://blog.mesltd.ca/when-do-i-have-too-much-paper). However, even if you rarely – or never – use them, protecting paper documents still needs to be a priority for your organization. Here is why: [Read More](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) Topics: [document security](https://blog.mesltd.ca/topic/document-security), [document protection](https://blog.mesltd.ca/topic/document-protection), [protecting paper documents](https://blog.mesltd.ca/topic/protecting-paper-documents) ## [How to Better Manage Your Accounts Receivable Process](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jun 19, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/photodune-881513-account-overdue-xs_2.jpg) ](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Your accounts receivable department is one of your most important assets and you should not take it for granted. Unlike cash, an accounts receivable account does not hold any guaranteed benefits for your company – at least until after it is paid in full. That being said, you can streamline the efficiency of your accounts receivable with the right process. Here is how to better manage your accounts receivable process: [Read More](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Topics: [accounts receivable](https://blog.mesltd.ca/topic/accounts-receivable), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) ## [Business Records Retention Schedule for Small Business ](https://blog.mesltd.ca/business-records-retention-schedule-for-small-business) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jun 3, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2398942-filing-cabinet-with-files-xs_2.jpg) ](https://blog.mesltd.ca/business-records-retention-schedule-for-small-business) Managing documents is not at the top of an entrepreneur’s favourite activity list. Maintaining original records has long been a dilemma for companies of any size. In the past, businesses that generated a high number of transactions were inundated with paper in the form of invoices, receipts, reports, correspondence and tax returns. Papers were shuffled from desks, cash registers and retail counters into banks of filing cabinets and eventually into boxes in some sort of storage area. As time passed and the business grew, the problem of document storage and retrieval became more and more acute. Space that should be used to generate income became dead space. Revenues that could be reinvested were used to pay for more and more storage. [Read More](https://blog.mesltd.ca/business-records-retention-schedule-for-small-business) Topics: [document scanning](https://blog.mesltd.ca/topic/document-scanning), [document imaging](https://blog.mesltd.ca/topic/document-imaging), [records retention](https://blog.mesltd.ca/topic/records-retention) ## [Explaining Record Retention Guidelines for Businesses](https://blog.mesltd.ca/explaining-record-retention-guidelines-for-businesses) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Mar 20, 2015 9:30:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hs-fs/hub/380750/file-2619027426.jpg) ](https://blog.mesltd.ca/explaining-record-retention-guidelines-for-businesses) When establishing record retention guidelines for businesses, it is important to consider two factors: the laws governing your record retention and the technology that you can use to manage it. That being said, here are the guidelines for record retention that every business in Canada should follow:   [Read More](https://blog.mesltd.ca/explaining-record-retention-guidelines-for-businesses) Topics: [records retention](https://blog.mesltd.ca/topic/records-retention) ## [Forgotten But Never Lost](https://blog.mesltd.ca/blog/2012/03/forgotten-but-never-lost) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Mar 19, 2012 4:56:03 AM - [Tweet](https://twitter.com/share) Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term. Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business. [Read More](https://blog.mesltd.ca/blog/2012/03/forgotten-but-never-lost) Topics: [MES Hybrid Document Systems](https://blog.mesltd.ca/topic/mes-hybrid-document-systems), [Records Management](https://blog.mesltd.ca/topic/records-management), [document management software](https://blog.mesltd.ca/topic/document-management-software), [Document management company in Ontario](https://blog.mesltd.ca/topic/document-management-company-in-ontario), [document archiving](https://blog.mesltd.ca/topic/document-archiving), [document management solutions](https://blog.mesltd.ca/topic/document-management-solutions), [Document Retention](https://blog.mesltd.ca/topic/document-retention), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) [Previous](https://blog.mesltd.ca/author/robert-adshead/page/3) [All posts](https://blog.mesltd.ca/all) [Next](https://blog.mesltd.ca/author/robert-adshead/page/5) ### You May Also Enjoy Reading: ### Posts by Topic - [Document Management and ECM (216)](https://blog.mesltd.ca/topic/document-management-and-ecm) - 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