Tension from Retention

Posted by Robert Adshead on Dec 19, 2011 4:24:01 AM

Archiving a business’s documents through document scanning is the most effective way to ensure that your company’s records are secured for the foreseeable future. By archiving all business content, you confirm that all corporate compliance and government regulatory requirements are being met. This helps to eliminate liability issues while improving business processes. But document scanning is only one part of the solution; to effectively archive your documents you need a document management software solution like FileDirector. Some of the most unique and helpful benefits of a document management software solution are;

Retention Periods - Files are deleted once they have reached the mandated time period. This ensures that retention periods are met and a shared network does not become overwhelmed with outdated information.

Access Control - One of the most important aspects of secure archiving and document retention control is access and permissions. Network shares tend to be wide open to the organization with minimal IT governance due to the ad-hoc creation and management by individual users. Using a document management software solution, you can easily control access and sharing permissions across applications, document types, even individual files.

These attributes, among others, are motives to include document management software solutions in your organization's business plan. As part of this movement MES Hybrid Document Systems is dedicated to ensuring that your businesses transition is as seamless as possible. We look forward to helping you step into the 21st century.

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