Getting document management software to work with documentation is only the first part of the implementation process. With one of the primary benefits being the ability to integrate your documentation with other aspects of the business, you have to consider how to integrate it with your other business applications.

No matter what type of business you run, you rely on documents to help you run your company. The more effectively you are able to manage this paper, the smoother your business will run. That is why you need good paper management software. The best paper management software will save you hundreds of man hours - per employee - and make handling your documents easy.

In 1978, Frederick Wilfrid Lancaster predicted that society would one day be entirely paperless. In those days, he had to rely on document archiving systems that were decidedly clumsy, and even he was convinced there was a better way to handle paper documents. In today's day and age, the choice for your document archiving system is torn between digital and paper.

With so many paper records tucked away in filing cabinets and storage boxes that have been untouched for years, a bulk scanning project is no small undertaking. There are so many steps required to turn your stack of documents into an easy-to-access digital database, from prep work to scanning, organizing and more.  

You may be set on implementing document scanning services for your business, and know that the benefits of a digital system are vast. But, are finances getting in the way? Depending on the quantity and quality of your paper documents, a scanning solution may be an upfront cost you’re not comfortable with. To help with these fees. IBM Global Financing is making up to 4 billion dollars available to companies just like yours.

When you’re planning to implement an enterprise level content management system, you need a flawless plan that will make sure the transition goes smoothly. When tens, if not hundreds, of employees rely on a content management program or software to do their jobs correctly, transitioning to a new program could result in a huge financial loss if errors occur. When you begin this transition, consider the following:

Making the switch from a paper-based document system to digital organization of your files can seem like an insurmountable task. After you have selected a reputable company to scan your documents, you may be left wondering what to do with the stacks of paper documents left behind.
Should you simply toss them in the recycling bin? Should you hang on to them, just in case?

Over time, microfilm and microfiche collections can become almost unreadable due to improper storage conditions. Poor storage of microfilm can result in the growth of fungus, redox, and other lasting damaging effects. Aside from damage that occurs due to natural aging and improper storage conditions, there’s no telling when a fire, flood, earthquake or even something as simple as a spilled cup of coffee could damage your microfilm collection.

When you choose to work with a document scanning vendor, there are a variety of things you need to consider. The safety and security of your documents will always be a priority, but so too are things like vendor quality control, accountability, professional certifications and clearances. It’s not just enough for a potential vendor to say that they’re able to do a high quality job, but be able to prove it. 

Your customers fuel your business. Because of this, a huge part of your business strategy should be focused on how you can obtain, retain and grow relationships with customers. This is your customer service strategy. One of the best ways to rapidly enhance your customer service strategy is with automation. Let’s take a look at how.