Record storage facilities were the go-to for managing overflowing paper records with limited office space. However, advances in digitization make this method of document storage outdated. Considering the inefficiency of paper record management and filing cabinets, resorting to record storage facilities further complicates an already inconvenient solution. Here we look at the disadvantages of a record storage facility and how digitization makes on-site record storage easy.
Whether your organization still stores and generates paper records, has gone digital, or straddles both sides of the fence, electronic document and records management systems protect your valuable information. However, with the advancement of document management technology and digitization, there are always opportunities to improve your records management process. Here we share the five best records and information management techniques using records management best practices.
Topics: record management
Both document management systems (DMS) and content management systems (CMS) are designed to handle electronic documents. Sort of. While both offer solutions to help automate business information management, the two systems serve very different roles. A DMS provides an internal function allowing your team to create, track, share, and store digitized documents. A CMS, on the other hand, allows your team to store digital assets, create content and publish the content using a public-facing platform. Here we compare the similarities and differences between content management vs. document management to help you decide which one is right for you.
Businesses across the board—from micro-startups to large enterprises and every size in between are adopting digital practices in their daily operations.
Employee and work efficiency impacts profit margins. The longer it takes to complete each task, the more it eats into your bottom line. As a result, you should always be looking for ways to improve employee efficiency for increased productivity. Here we look at seven key ways businesses can improve employee efficiency by decreasing low-value tasks.
A clearly defined document retention policy (DRP) provides your company with peace of mind ensuring you remain compliant with all industry and government document retention laws. However, to produce your DRP, rules and regulations need to be clarified. This guide provides a condensed overview of Canadian records retention policy best practices. We also provide recommended retention times for common records based on record retention policies in Canada and valuable links to provincial resources.
Document management can be a real monster for businesses. This is especially true for document-heavy organizations dependent on paper and regulated by record retention laws. It can be difficult to decide the best course of action for your document storage solutions. Should you go paperless with a records scanning project? Do you need to ensure your paper records are retained? Would it make more sense to choose a combined solution? Our guide helps you answer these questions. We explain the differences between records scanning and records storage, including the costs, process, and typical applications, and provide case studies to help you decide if records scanning is right for your organization.
If you’re reading this blog, we feel congrats are in order. The decision to outsource your scanning project is the first step to revolutionizing your document management process, and this is big news for your business. However, while the decision is taking a step in the right direction, there’s a lot to consider before you commit to a document scanning company. Here we look at choosing a document scanning company perfectly suited for your document scanning project to make it as painless and profitable as possible.
Companies quick to learn that document management tools are a must to support a growing range of business needs have remained immune to digital disruptions. They identified the need to adopt digital management solutions to maintain control of their document and information management while automating business processes to improve workflow efficiencies.