As the number of files your business creates starts to add up, the need for document management software becomes apparent. There are many document management software options out there. There are many capabilities that fall into the document management category. This means that each piece of software will have a unique set of capabilities and features. As such, it isn't immediately clear which one is right for you to use. Fortunately, you can make choosing the best document management solution for your organization's needs easy. You just have to know what you need. To this end, we are going to list the most important document management features that every business should have, and explain why you need them.

Your company holds a lot of data. Managing it all isn't very easy. You can, however, make this process much easier with a strong data organization system. One of the keys to this is to have a system that is fully up to date with the latest best practices and technologies for data management.

You don't have to be a document management expert to know whether or not your data organization system is outdated. All you need to do is look for the following five signs:

In order to function, every business needs to generate and manage a large volume of documents. Yours in particular deals with enough documents that developing an effective document management system that will streamline all related tasks is important. While researching the best approach to the development of your system, you have inevitably come across various document management tools that are designed to enhance the process. They seem great, but should your business invest in them? There are several factors that you should consider before coming to a decision.

It is clear that going digital and investing in a document management system will improve your business' efficiency and save you money. Choosing a document management system, however, is not a simple choice. In addition to choosing the software that you will be using, you have to make sure that you are working with a document management system provider that can help guarantee the effectiveness of your system.

When your business is more productive, you get better results. The best way to enhance productivity is to figure out what is slowing your company down. If your company is still relying on paper, then there are several paper-based business processes that are holding your company back right now. We have listed six such processes below, along with how you can overcome these challenges.

Libraries provide people with free access to an otherwise obscure wealth of information. Because of this, they have been important parts of society for generations. Despite the growing use of modern technological resources to obtain information, libraries continue to be instrumental tools for retaining, protecting and sharing documents. With digital technology influencing our lives more every day, however, it is clear that libraries have to adapt. But what does this mean? Let's take a look at what modern libraries are doing right now for the future, and how your library can adapt as well.

Just because you have employees who are on the go doesn't mean that your ability to manage your documents should suffer. In the past, you had to wait for an on the go employee to get back to the office before they could share or interact with your company's documents. Mobile document management is changing this dramatically. Here are a few ways in which you can benefit from mobile document management right now:

Document management systems are outstanding resources for improving your data security, saving money and enhancing productivity. Because of this, you have probably already decided to invest in a document management system for your company. However, implementing your new document management system isn't as easy as setting it up and telling your employees that it's ready to use. If everyone isn't on board with the adoption of a document management system, then your company's productivity could be reduced. You need to be proactive about getting your employees to adopt this new technology. Here are our tips on how to do so:

Welcome to the digital era. After years of having to sift through mountains of paper documentation in order to get things done, you have finally digitized your documents. Even after you officially make the transition from paper document management to digital, however, you will still have to deal with all of that paperwork that your company has piled up over the years. Here is what you should do with your paper documents once they're digitized:

Your employees are putting your company's data at risk right now. In most cases, they do this without even knowing that they are. Here are five ways that your employees are putting your confidential information at risk: