MES Hybrid Document Systems is Canada’s leading company for document management solutions. We offer many different services for a variety of companies and take pride in helping you achieve your goals. In working with MES for document management solutions, our clients broadly realize three important benefits:

1. We’ll help you set up all of your documents in an easy-to-use, unified structure with our FileDirector system. Everything you need is all in one place and is easy to access or share. We can help you store any document including emails, receipts, reports, etc.
2. We will also convert any of your paper documents into electronic documents by scanning them into our system at a very secure location. We take many extra precautions from the time we pick up your documents until the time we process them, to make sure that they are protected.
3. The third broad benefit of our document management solutions is that we help you save money and become more ecologically friendly by reducing paper use and paper waste.

We work directly with your company to figure out which document management solutions are right for you. We have over 40 years of experience with all different industries including education, entertainment, and government. Whether your company is home-based or in a huge warehouse, we have the tools, technology, and expertise to assist you in achieving the benefits of a paperless environment.

For archiving documents, microfilm has been a popular choice for decades. It was originally developed in the 1800s and gone mainstream by the early 20th century.

Have you ever wondered what you could do with all the space you use for storing documents? All that room taken up by cabinet after cabinet of files? Usually, these cabinets are filled with endless copies of documents that may or may not be needed. The only way to deal with this problem is to get rid of all the paper and turn to records scanning.

It doesn’t take much to figure out that online document management offers your company all sorts of advantages. First and foremost you are going to save all sorts of room since the papers that used to clutter up your office will be safely stored online instead.

How it Works

One of the biggest problems the modern office faces is how to effectively keep up to date with all incoming documents without being overwhelmed by paper. This is the role of records management. The old fashioned way to handle this task was to file everything in large, bulky filing cabinets that took up rooms better used by employees. The new way involves making use of high tech innovations.

Records management in Ontario lessens paperwork burdens and frees human resource professionals to focus on more meaningful projects. In addition, records management reduces costs, increases efficiencies, improves security and ensures compliance with government regulations. Given the massive amounts of complex paperwork HR departments manage, automated records management is a business necessity. This video on records management gives an overview of the key benefits in HR departments and how they can be implemented with your business. Take a look below:

Records management in Ontario helps human resource departments avoid drowning in paper. Processes such as recruiting, hiring, employee reviews and benefits management create tremendous amounts of paper. Without a digital backup, companies risk losing this crucial information.

Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.

Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.

Through records scanning in Ontario, organizations can convert their paper documents into digital files. As you can expect, digital formats provide a wide range of benefits over physical records. Users throughout the company can access documents easily and readily. In addition, digital files protect information that otherwise could be lost or damaged in its physical form.

Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.

Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.