Document management company, MES Hybrid Document Systems, Inc., announces it will conduct a webinar titled “Making the Most of Searching Capabilities” on Wednesday, April 18, 2012, from 3:00 p.m. to 3:45 p.m. (EST).

The upcoming webinar represents the 19^th in MES Hybrid’s popular and educational webinar series. The event will focus on the best method for finding documents once they are scanned and indexed. Specifically, MES Hybrid will discuss the wide range of search functions available in ECM and document management systems that exist beyond the few users usually perform.

Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.

Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.

At HDS we understand that documents contain information needed in day to day business life. HDS will take whatever steps necessary to reduce our interference in your day to day operations. Some of these steps include;

With every Ontario document management system, you want to make sure the implementation is done right the first time. To do this, you and your vendor must follow industry best practices that will lead to a successful outcome. The key is to have a vendor solution match your requirements.

Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.

Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.

As much as technology and automation can make our lives easier, sometimes we cannot avoid the need for a human being. No matter how many advancements can assist us in our jobs we still need to oversee and guide the technology in the right direction. ECM and Document Management systems can do a lot to help us but not everything.

As organizations look towards new ways of enhancing their corporate social responsibility, quite often, one of the most obvious areas of improvement is over-looked. Not only does paper scanning and electronic document management help companies achieve their sustainability goals it also helps reduce costs and improve efficiency. It’s common to see companies over-looking the financial and environmental benefits of document management which will offer them a competitive advantage, while decreasing their ecological footprint.

Will the paperless office we were promised back in 1975 happen in our life-time? Probably not. However, the efficiency and environmental benefits of such a concept can be obtained today.

Handling documents and information can be one of the most taxing aspects of any organization. Document management software in Ontario will improve how a company processes their documents and information. You can simplify your business be routing paper documents, e-mails and other files directly to document management software in Ontario. By doing so, you can eliminate wasted time searching for paper and replacing lost or misplaced documents. You can also access your documents the moment you need it, wherever you need it and manage it all from the convenience of the internet.

It’s a new year with new objectives and goals. If you’re like most organizations you’re probably looking for ways to improve productivity and office efficiency; if so, you’ve come to the right place. Today’s blog post outlines 10 ways you can improve productivity through better document handling and management:

Stop Photocopying: With personal and network document scanners becoming more affordable, your staff can instantly scan and distribute information electronically without ever leaving their desks.

Companies produce a mammoth volume of documents every day and document management in Ontario can help. The information these documents contain is often the cornerstone of a business’s success and marks their ability to operate efficiently. Each document is tied to different processes. Documents are created, forwarded, checked, stored, and above all, searched for time and time again. This takes a lot of valuable time and resources away from employees, which is why it is worth the time looking at document management in Ontario to solve these issues.

This is where document management in Ontario comes into play. With a document management system, you will improve your customer service and save a lot of time and money. For example, when a business sells a product to a consumer, there are product requests, placing the order and creating an invoice, a process that demands a lot of documents in both electronic and paper format.