Document scanning services in Ontario can make a huge difference in how your business operates. In fact, you can literally transform your business from an inefficient paper-pusher to a streamlined, efficient organization. Scanning replaces the cost, time and productivity wastes with a fine-tuned, automated environment.

I wanted to take a quick moment to share some exciting news. We have launched a new section of our website that is dedicated to industry/department specific solutions. What's exciting about this new section is that we have moved away from your traditional "here's a product, here's how good it is" format you see on most websites. This new section discusses common business challenges companies often face along with the measurable results that can be achieved through the use of document management.

For many of our followers this post may seem counter-intuitive to our some of our solution offerings, and I'm sure if my conversion services staff read this I would get an ear-full. But at the end of the day our goal is to provide Peace Of Mind, Not Pieces Of Paper, in other words, we're problem solvers... no matter what the solution may be.

1. Save money on paper and shipping – and reduce your environmental footprint at the same time. A study of four customers by Oracle Corporation (a sponsor of the AIIM Green ECM site) quantified the direct cost and environmental savings from driving paper out of core processes through deployment of document management technologies.

2. Increase the effectiveness of core processes. Think about the benefits of document management technologies in a single core process – finance. Driving paper from financial processes allows an accounts payable group to pay invoices faster, taking advantage of discounts for early payment. It allows an accounts receivable group to improve cash flows and reduce the days that sales are outstanding. The cost of processing an invoice can typically be cut by a factor of 10, creating savings that drop directly to the bottom line. These kinds of savings can usually be replicated in other paper‐intensive processes, yielding BOTH bottom line AND green benefits.

3. Truly integrate your field operations. The application of distributed capture technologies – using a scanner in a field office to process locally created paper and electronically store it in a central location – is a true no‐brainer for most organizations. Distributed capture solutions often pay for themselves just through savings in courier and shipping costs. But taking courier and overnight services off the road also translates into significant direct environmental benefits.

4. Reduce real estate costs. Less paper means fewer filing cabinets means less real estate ‐‐ which reduces cost, but also significantly reduces your environmental footprint.

5. Improve employee productivity. By digitizing as much information as possible, you set the stage for allowing employees much greater flexibility in their working arrangements and for much more effective collaboration independent of geography. Which also translates into less real estate and less travel and a reduced carbon footprint – and happier employees.

6. Reduce off‐site storage costs. Off‐site storage of paper is expensive, often requiring rental and maintenance fees as well as significant transportation costs to the facility. All of which represent a significant burden on the environment compared to a document management solution.

This article was original written and shared with permission by AIIM.org. For more information on Green ECM, visit http://www.aiim.org/green‐ecm

Have you considered giving patrons access to a walk up book scanning service in your library? Sure you've probably looked at it once or twice a few years back; between the Google book initiative and the popularity of e-book readers hitting the market, it would be hard not to consider offering the service in your library. However, chances are, the idea was dismissed for a variety of different reasons (cost, time, training effort, support, etc.). But times have changed, technology has advanced and the needs of the library have been heard and adopted. So let's take a look at 5 reasons now might be the time to consider book scanning in your library.

Whatever the size of your business, implementing a record management solution will bring a host of benefits to it. This can give you a competitive edge. Quality record management software is the future for the administration and distribution of information because it decreases, considerably, the time taken to manage and access all information within an organization. This can be achieved by referencing all information intelligently, which can be accessed faster, securely, at any time (via intranet or the internet) and in the way that best suits your needs. This blog post will discuss specific features of quality record management software.

ScanFile - Version 8 brings a fresh new look together with a host of new features to one of the most popular and easy to use document management solutions available. ScanFile offers a flexible and easy to use platform for the storage, referencing and retrieval of your organizations documents.

FileDirector - One of the most feature-rich and innovative electronic document management systems to be found on the market today, with comprehensive functionality to suit any size of business. It’s up to date and out of the box technology, simple administration and even simpler user interface make it a refreshing alternative to complicated and costly, consultancy driven applications or SharePoint solutions.

Integration – This document management software can be installed into almost any Microsoft Windows network environment. It can be fully integrated with either SQL or Oracle databases and Windows Active Directory or LDAP security. This allows for perfect integration into almost every type of Canadian company's infrastructure.