Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.

Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.

It’s a new year with new objectives and goals. If you’re like most organizations you’re probably looking for ways to improve productivity and office efficiency; if so, you’ve come to the right place. Today’s blog post outlines 10 ways you can improve productivity through better document handling and management:

Stop Photocopying: With personal and network document scanners becoming more affordable, your staff can instantly scan and distribute information electronically without ever leaving their desks.

Archiving a business’s documents through document scanning is the most effective way to ensure that your company’s records are secured for the foreseeable future. By archiving all business content, you confirm that all corporate compliance and government regulatory requirements are being met. This helps to eliminate liability issues while improving business processes. But document scanning is only one part of the solution; to effectively archive your documents you need a document management software solution like FileDirector. Some of the most unique and helpful benefits of a document management software solution are;

Retention Periods - Files are deleted once they have reached the mandated time period. This ensures that retention periods are met and a shared network does not become overwhelmed with outdated information.

In part 1 of this blog post we discussed how record management solutions provide numerous benefits including streamlined efficiencies, decreased costs and perhaps most importantly improved customer service. In this blog post we will continue to discuss how record management solutions can help improve your business’ customer service.

A quality record management company provides software and hardware solutions that fulfill record management needs for a variety of industries including government, healthcare, financial, manufacturing and more. Document management companies provide these industries numerous benefits including streamlined efficiencies, decreased costs and perhaps most importantly improved customer service.

In part 1 of this blog post we discussed numerous ways that Accounts Payable Departments can benefit from high quality document management solutions. In this blog post we will continue to discuss how document management solutions automate the accounts payable process, which increases your business’ efficiency and saves money.

Quality document management solutions also allow your accounts payable department to eliminate stalled invoices and automate document routing, seize all vendor discounts, improve vendor relationships and increase favorable terms. Additionally, these document management solutions also allow your accounts payable department to easily perform and augment three-way matching, including exceptions resolution.

Are you looking for a document management solution to automate the accounts payable process? Could your accounts payable department benefit from optimized approvals, payment cycles and reporting as well as lowered costs and risk of accrual misstatement? Then you have come to the right place. This blog post will discuss the benefits of document management and specifically focus on how accounts payable departments can benefit from high quality document management solutions.

ScanFile - Version 8 brings a fresh new look together with a host of new features to one of the most popular and easy to use document management solutions available. ScanFile offers a flexible and easy to use platform for the storage, referencing and retrieval of your organizations documents.

FileDirector - One of the most feature-rich and innovative electronic document management systems to be found on the market today, with comprehensive functionality to suit any size of business. It’s up to date and out of the box technology, simple administration and even simpler user interface make it a refreshing alternative to complicated and costly, consultancy driven applications or SharePoint solutions.

Integration – This document management software can be installed into almost any Microsoft Windows network environment. It can be fully integrated with either SQL or Oracle databases and Windows Active Directory or LDAP security. This allows for perfect integration into almost every type of Canadian company's infrastructure.

Formatta, E-Forms software, is a leading provider of eforms-driven business process optimization solutions delivering increased performance and the industry’s most rapid return on investment to businesses and organizations in the government, healthcare, education and financial services markets.

Formatta E-Forms software is easy to use, quick to implement and affordable. This robust and intuitive software captures data electronically from users, verifies it for accuracy and completeness, routes it for approvals and electronic signatures, and moves it directly into the critical business systems that organizations rely on to run their businesses - such as Finance, Human Resources, Customer Service and Sales.