Scott Kimura

Recent Posts

Preserve Information with Microfiche Scanning

Posted by Scott Kimura on Nov 9, 2016 11:00:00 AM

Scanning microfiche can preserve your information, protecting it from things such as eventual decay and lost data. Save your data today or you will wish you had later on.

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Topics: microfiche

Are Document Scanning Services Confidential?

Posted by Scott Kimura on Oct 19, 2016 11:00:00 AM

Secrecy can make the difference between being the best, and being yesterday's news. In a world where prying eyes can steal trade secrets and sink corporations, your business needs document scanning services you can trust to keep your secrets locked down tight.

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Topics: document scanning

5 Common Mistakes People Make When Imaging Documents

Posted by Scott Kimura on Sep 30, 2016 11:00:00 AM
Imaging documents is a crucial part of your business' operations, so you must get it right. To this end, you must know common document imaging mistakes and how you can avoid them. That being said, let's take a look at the top five mistakes made while imaging documents, and how you can avoid them.
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Topics: document imaging

Will Paper Documents Ever Truly be a Thing of the Past?

Posted by Scott Kimura on Sep 9, 2016 11:00:00 AM

For years, businesses have been told that a paperless office is truly the way of the future. However, during day to day business operations you likely still use paper documents as a way to keep information moving and within your line of sight. This forces one to think, will paper documents ever truly be a thing of the past? Or, are we destined to keep paper documents floating around the office regardless of the technology that comes our way?

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Topics: paper documents

How to Become a Master of Digital Organization

Posted by Scott Kimura on Aug 26, 2016 11:00:00 AM

Organization can be difficult, especially when working with computers that have a search function for every level of file and folder. This can make digital documents and document scanning sound worrisome, as without a good organization process you may worry that documents will be lost or corrupted within your computer network. If you’re worried that digital documentation will make organization even more difficult for you, consider these options.

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Topics: digital organization

Allowing Your Green Office to Grow with Electronic Records Management

Posted by Scott Kimura on Aug 10, 2016 11:00:00 AM

Going green at your office shows your commitment to sustainability and the future of our planet. An electronic records management system is a great way to demonstrate this. But not only is your paper-based system worse for the environment, it’s also slower and hampers the ability of your business to grow.

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Topics: Electronic Records

The Hidden Costs of an Inefficient Document Management System

Posted by Scott Kimura on Jul 22, 2016 11:00:00 AM

No business wants ineffective systems, especially when they can result in a loss of finances, productive working hours, and other harmful effects. Inefficient document management contributes to obvious expenses, such as the costs related to filing and storing paper documents. But a cumbersome process could also result in less-obvious opportunity costs, such as the loss of discounts, difficulty communicating with vendors and more. An inefficient document management system can end up doing incredible harm to your company, and the problems it creates may work from the inside to the outside of your business.

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Topics: DocuWare, Document Management and ECM

Overcoming Obstacles When Implementing an Electronic Document Management System

Posted by Scott Kimura on Jul 6, 2016 11:00:00 AM

Electronic document management is undeniably the way of the future, but that doesn’t mean there won’t be barriers to implementation and use. Whether or not your staff are willing to let go of their old routine and try something new may not be the only objection you hear when announcing your change to electronic document management systems. Some of the most common objections to this change appear over and over again, so consider these obstacles and how to overcome them.

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Topics: Electronic Records, electronic document management

How to Scan Old Documents Without Damaging Them

Posted by Scott Kimura on Jun 17, 2016 11:00:00 AM

Whether you have a single file cabinet of aging documents or a warehouse full, keeping these items safe is always a priority. In the age of digitization, document scanning procedures seem like a good idea, but the thought of handling and scanning fragile paper documents may seem like an easy invitation to damage these important documents. How to scan old documents without damaging may sound nearly impossible, but here at MES Hybrid Document Systems we take this role very seriously.

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Topics: document scanning

How Document Management Software Can Make Your Accounts Payable Cycle More Efficient

Posted by Scott Kimura on Jun 1, 2016 11:00:00 AM

To push your business' growth, you will inevitably take on accounts payable. Managing these accounts, however, isn’t as simple as paying off a personal credit card. They become an integral part of your business’ operations that require workflows to effectively manage. From your initial purchase order to your final accounting reconciliation, you must closely oversee each step in the accounts payable cycle.

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Topics: accounts payable, document management tools

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