Document scanners have become the must-have devices for both home and business every day use. But as with every technology purchase, you need to carefully consider your requirements to ensure you get the right solution.

Because government agencies deal with a massive amount of information, document management software provides an excellent solution for streamlining a host of processes. The primary directive for most agencies is to provide efficient services to its taxpayers and citizens. At the same time, government entities need to comply with statutory obligations and regulations.

Micrographics is the process of transferring information onto film. It became a very popular method for preserving files and photographs in the 70s, and while it is not as common today, it is still a very effective way of storing information. With micrographics, your information can be stored onto microfilm, microfiche, or aperture cards. These can be used in places, such as schools, courts, your personal home, and many others.

To offset the risk of technology obsolescence, microfilming services remains a viable and low-cost media for storing information for the long haul. Although most companies rely on digital records and information, major drawbacks surface with long-term storage. Experts acknowledge electronic media has a five to seven year life before it will need to be migrated to another platform.

Did you know that document scanning in Ontario can transform your office into a paperless environment? When you convert your information to a digital format, you increase efficiencies. Regardless of your type of business, your operations will dramatically improve when you convert paper documents to digital information.

Scanning documents into your computer is not only tedious but it can be very time consuming, especially if you have years worth of documents piling up around you. With MES Hybrid Document Systems’ document scanning services you can save yourself time and money (and sanity) – we will pick up all of your documents, take them to our secure location, scan them into a format of your choice and either return them to you or properly discard them.

The benefits of document scanning

Microfilming is the process of storing documents, photos, and other types of content at a much smaller size on a strip of film. It is a very unique way to store information, and unlike other storage solutions, you can see what you have stored on the film without the use of special hardware or software.

MES Hybrid Document Systems is Canada’s leading company for document management solutions. We offer many different services for a variety of companies and take pride in helping you achieve your goals. In working with MES for document management solutions, our clients broadly realize three important benefits:

1. We’ll help you set up all of your documents in an easy-to-use, unified structure with our FileDirector system. Everything you need is all in one place and is easy to access or share. We can help you store any document including emails, receipts, reports, etc.
2. We will also convert any of your paper documents into electronic documents by scanning them into our system at a very secure location. We take many extra precautions from the time we pick up your documents until the time we process them, to make sure that they are protected.
3. The third broad benefit of our document management solutions is that we help you save money and become more ecologically friendly by reducing paper use and paper waste.

We work directly with your company to figure out which document management solutions are right for you. We have over 40 years of experience with all different industries including education, entertainment, and government. Whether your company is home-based or in a huge warehouse, we have the tools, technology, and expertise to assist you in achieving the benefits of a paperless environment.

No matter what size or type of company you are, storing all of your documents in filing cabinets can be a real hassle – and even a danger. Not only can it be unorganized and difficult to manage but the risk of losing or damaging the documents is great and in that case you would lose important records. Yet thanks to rapid developments in technology, it is becoming increasingly more popular (and easier) to go paperless. At MES Hybrid Document Systems, electronically archiving documents is one of our specialties.

Why is archiving documents electronically so important? Archiving documents electronically has a number of benefits:

1. It eliminates paper waste and is more environmentally friendly
2. It allows you to organize your files in a consolidated, easy-to-access place that can be accessed virtually anywhere you have an Internet connection.
3. The chance of losing your data is much lower than with paper documents; as long as your information is backed up, you can store years and years of documentation as long as you need to without worrying about loss
4. Archiving documents electronically also allows you to share information more easily with coworkers and customers without having to pay storage or file retrieval fees
5. You can save yourself or your company a lot of money by reducing or eliminating paper use.

Document management solutions in Ontario provide unmatched benefits to organizations wanting to streamline paper processes. However, some of these solutions can be complex and costly. An experienced document management company can show you different options for accomplishing your company’s goals.