Online document management has changed the way we store and share information. It is beneficial for personal use and business use in all types and sizes of companies.

Document management software can help anybody needing to manage their documents electronically. It puts all of your documents into a consolidated place and allows you to access and share files more easily. There are many products on the line and it is important to choose one that is of good quality and one that is right for you.

Document scanners have come a long way since the days of their predecessors – telephotography and fax input devices. Scanners can be found in almost every business building and home in America and have changed the way we store and share information. With such a large variety of scanners today, it can be difficult to choose the right one for your business or personal use.

Different kinds of document scanners:

1. Personal scanners – Personal scanners are small, cost effective, and efficient machines. They can be used with your computer to scan in documents or pictures and can then be used to store or share. They can also be used to make copies and some are even wireless. They are incredibly easy to use and are great for small businesses or homes.
2. Workstation scanners – These are also great for homes and small businesses, especially if you have a higher need for scanning. They are very efficient and help you improve productivity to maximize profitability.
3. Departmental scanners – Document scanners like these are very useful in small office buildings or departments where there is a high volume of scanning. They are very durable and time efficient.
4. Production scanners – Production scanners are very reliable and can handle a heavy work load. They produce great image quality, they are durable, and they get the job done fast. You scan up to 500 images at a time.
5. Network scanners – Network scanning is changing the way we manage documents. It allows you to standardize document management throughout your business, no matter how global you are. Simply scan, connect, choose your destination, and send.
6. Check scanners – If you handle a large amount of checks, a check scanner is exactly what you need. It is especially beneficial for financial institutions because it accelerates payment processes and management. It can save you and your customers time and money.

Document scanners have become the must-have devices for both home and business every day use. But as with every technology purchase, you need to carefully consider your requirements to ensure you get the right solution.

Because government agencies deal with a massive amount of information, document management software provides an excellent solution for streamlining a host of processes. The primary directive for most agencies is to provide efficient services to its taxpayers and citizens. At the same time, government entities need to comply with statutory obligations and regulations.

Micrographics is the process of transferring information onto film. It became a very popular method for preserving files and photographs in the 70s, and while it is not as common today, it is still a very effective way of storing information. With micrographics, your information can be stored onto microfilm, microfiche, or aperture cards. These can be used in places, such as schools, courts, your personal home, and many others.

To offset the risk of technology obsolescence, microfilming services remains a viable and low-cost media for storing information for the long haul. Although most companies rely on digital records and information, major drawbacks surface with long-term storage. Experts acknowledge electronic media has a five to seven year life before it will need to be migrated to another platform.

Did you know that document scanning in Ontario can transform your office into a paperless environment? When you convert your information to a digital format, you increase efficiencies. Regardless of your type of business, your operations will dramatically improve when you convert paper documents to digital information.

Scanning documents into your computer is not only tedious but it can be very time consuming, especially if you have years worth of documents piling up around you. With MES Hybrid Document Systems’ document scanning services you can save yourself time and money (and sanity) – we will pick up all of your documents, take them to our secure location, scan them into a format of your choice and either return them to you or properly discard them.

The benefits of document scanning

Microfilming is the process of storing documents, photos, and other types of content at a much smaller size on a strip of film. It is a very unique way to store information, and unlike other storage solutions, you can see what you have stored on the film without the use of special hardware or software.