If you are like many organizations, your company is probably transitioning from paper-based files to a records system with more of a digital focus. But we know that trying to scan large volumes of records can be a time-consuming and challenging process, one that can take up a lot of valuable hours and resources.

In today’s office environment, security and accessibility of documents are top priorities. Not to mention, space is at a premium for many organizations. These are just a few of the reasons why digital files are becoming the foundation of the record-keeping system for many businesses. Digital files are easy to manage, store, share and organize. In order to maintain digital files, most organizations use documents scanners in order to capture files in digital format.

There are lots of document scanners from which to choose, so you need to try and decide which one best meets your needs. The first thing to consider is the size of your organization (and your office space). A large firm with many records will need to focus on scanners that can handle high-volume usage. We have many departmental document scanners that would be a good option.

There are several document management software programs out there, but not all of them would be a good fit for you. At MES Hybrid Document Systems, we offer several programs and can help you choose the one that best meets your needs.

MES Hybrid Document Systems is Canada's leading microfilm scanning services company. If you need someone to handle microfilm scanning in Ontario, we want to be your top choice.

Many offices today have gone wireless, with teams and staff members operating on a network (perhaps from remote or spread out locations). That means the need for office machines that work on the wireless network.

Growing in popularity over the years, document scanning is quickly becoming a mainstay in all types of organizations. This increased pervasiveness creates a more competitive landscape. Businesses have access to more innovative features at lower costs.

Primarily, document management solutions improve the way your business manages its records. You could transform your business by eliminating paper. Or, you could enhance your existing digital records and associated processes.

Top 4 benefits to electronically archiving documents

Microfilming is a method of storing data onto film. It has been used for many years and has many advantages in many arenas. Some of the advantages are that you will never need software or hardware updates, all you need is a light source and magnifier to view them, they cannot be changed or tampered with and you can store many copies in multiple places.

Document scanning is the process of scanning all paper documents into a digital format. Once the documents are scanned they can be electronically archived on a hard drive, CD or DVD, online database or program, etc. Outsourcing this work can be very beneficial simply due to the amount of time it takes to scan and organize all of your businesses documents.