Records are the lifeblood of any company. Your records contain vital information that is critical not only to your own operation, but to that of your clients, partners and others with whom you do business. Your records aren’t just aren’t just archives and information holders—they may also contain extremely sensitive and confidential data. In some cases, the information and records are very valuable, perhaps even priceless if they cannot be replaced.

But storing and organizing a large volume of paperwork can be time-consuming, and it can be a challenge to maintain a large inventory of records.

You probably already know about all of the benefits of maintaining records in digital format. It’s safer and more secure, saves space and allows you to access files much more quickly and easily. But you may still be hesitating because you think that converting all of your paper records to a digital system will be too much of a hassle. You may envision that document scanning will be a tiring and time-consuming process.

Well, we have good news for you. We specialize in document scanning services, and can ensure the transition is smooth and stress-free for your staff.

Documents are the lifeblood of any organization. Maintaining and managing those documents is a critical task—but it can also be a big headache. Document management can take a lot of time, and requires staff members who are trained in proper document handling and storage techniques. Not to mention, maintaining large archives of documents can occupy a lot of precious space that is probably needed for other office functions.

Fortunately, we can solve all of these document management challenges for you, and save you a lot of time, space and stress. We specialize in creating online document management systems and solutions to help make this process easy and efficient.

For years, microfilm was the storage medium that many organizations relied upon. The advent of the digital age prompted a transition to a digital approach to record-keeping. For many organizations, this presents the question of what to do with their collection of microfilm records. Microfilm records don’t lend themselves to distributed access and your team is forced to go to a centralized microfilm machine to make prints or scans.

One solution: microfilm scanning. This process allows you to store all of the information from your microfilm files in a digital format which is more convenient, saves space and improves access, productivity and collaboration.

Want to be able to handle your own scanning on-site? No problem—we offer several choices of products, and can help you find one that meets your needs and your budget.

Document scanning equipment options

When it comes to maintaining records, archiving documents can be an annoying—yet unavoidable—task. On the one hand, you need to have access to important records that contain valuable information. However, trying to organize and maintain these records can be a lot of work. And coming up with an efficient way to file and sort these records can be a challenge.

Fortunately, we have the answers. We offer several options that can help eliminate the hassles and headaches involved with archiving documents. If you have a large volume of paper records, we can scan and organize them in a digital format for you, making it much easier for you to store and access them. If you prefer to handle this in-house, we offer document management systems that can be tailored to meet your specific needs. In many cases, a combination of these and other services are the best method for handling your document management and storage needs.

As the volume of electronic files your organization handles increases, you may struggle with figuring out the best way to manage and organize these files. At the same time, you may be in the process of trying to decide how best to handle the many paper documents you have in your files.

If you are like many organizations, your company is probably transitioning from paper-based files to a records system with more of a digital focus. But we know that trying to scan large volumes of records can be a time-consuming and challenging process, one that can take up a lot of valuable hours and resources.

In today’s office environment, security and accessibility of documents are top priorities. Not to mention, space is at a premium for many organizations. These are just a few of the reasons why digital files are becoming the foundation of the record-keeping system for many businesses. Digital files are easy to manage, store, share and organize. In order to maintain digital files, most organizations use documents scanners in order to capture files in digital format.

There are lots of document scanners from which to choose, so you need to try and decide which one best meets your needs. The first thing to consider is the size of your organization (and your office space). A large firm with many records will need to focus on scanners that can handle high-volume usage. We have many departmental document scanners that would be a good option.

There are several document management software programs out there, but not all of them would be a good fit for you. At MES Hybrid Document Systems, we offer several programs and can help you choose the one that best meets your needs.