MES Hybrid Document Systems Blog

How to Become a Master of Digital Organization

Posted by Scott Kimura on Aug 26, 2016 11:00:00 AM

Organization can be difficult, especially when working with computers that have a search function for every level of file and folder. This can make digital documents and document scanning sound worrisome, as without a good organization process you may worry that documents will be lost or corrupted within your computer network. If you’re worried that digital documentation will make organization even more difficult for you, consider these options.

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Topics: digital organization

Make Document Imaging Your Priority at the End of the Fiscal Year

Posted by Kevin D'Arcy on Aug 24, 2016 11:00:00 AM

The end of the fiscal year can be an overwhelming time for your business, no matter what industry your company is in. From small businesses to enterprise corporations, the fiscal year end means seemingly endless filing, reporting, planning and ensuring that every piece of important documentation from the past year is taken care of. When your office or offices run off of paper documents and invoices, it can be very difficult to get important work done on time, as documents are passed between hands and departments.

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Topics: document imaging

5 Important Requirements in Your Document Management System

Posted by Robert Adshead on Aug 19, 2016 11:00:00 AM

There are a lot of document management systems on the market and not all are created equal. Whether you are looking to implement a new system from scratch or wondering what other options are available, you need to know which features are too important to live without. When managing a team of tens or even hundreds of employees, the right system that will allow your team to work effectively and without problems becomes even more important.

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Topics: document management

Utilize this IBM Funding for Your Document Scanning Services

Posted by Mike Lynett on Aug 17, 2016 11:00:00 AM

You may be set on implementing document scanning services for your business, and know that the benefits of a digital system are vast. But, are finances getting in the way? Depending on the quantity and quality of your paper documents, a scanning solution may be an upfront cost you’re not comfortable with. To help with these fees. IBM Global Financing is making up to 4 billion dollars available to companies just like yours.

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Topics: document scanning

Is Your Record Management System Up to Modern Standards?

Posted by Kristen Bowers on Aug 12, 2016 11:00:00 AM

If you work in an office, you have some kind of record management. Even if it is simply filing cabinets, you’ve got a process in place to make sure that you find crucial documents when you need them. But not all record management systems are created equal. Many paper-based systems and inefficient shared drives cause delays in processes and create a lack of visibility in your overall system.

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Topics: record management software, record management

Allowing Your Green Office to Grow with Electronic Records Management

Posted by Scott Kimura on Aug 10, 2016 11:00:00 AM

Going green at your office shows your commitment to sustainability and the future of our planet. An electronic records management system is a great way to demonstrate this. But not only is your paper-based system worse for the environment, it’s also slower and hampers the ability of your business to grow.

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Topics: Electronic Records

Is Your Record Management System Disaster Proof?

Posted by Kevin D'Arcy on Aug 5, 2016 11:00:00 AM

Is your business disaster proof? No building, or location is 100% safe, and there’s always the risk that disaster can strike and you need to be ready. You’ve likely already purchased insurance to protect your critical business assets in case of damage - that’s because you know the importance of mitigating risk. But have you done the same with your records with a records management system?

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Topics: record management

Measuring The Impact of the Paperless Office

Posted by Robert Adshead on Aug 3, 2016 11:00:00 AM

Now that you’re paperless, how do you measure the success of the initiative? On a high level, have you achieved your goals and fulfilled the mission of going paperless? On a day-to-day level, has the paperless office improved your employees’ work life and job satisfaction? To assess the system installation and setup, start by looking at how well you’ve digitized those three areas discussed at the outset: capturing, routing and retrieving information.

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Topics: paperless office, paperless

Planning for The Implementation of an Enterprise Content Management System

Posted by Mike Lynett on Jul 29, 2016 11:00:00 AM

When you’re planning to implement an enterprise level content management system, you need a flawless plan that will make sure the transition goes smoothly. When tens, if not hundreds, of employees rely on a content management program or software to do their jobs correctly, transitioning to a new program could result in a huge financial loss if errors occur. When you begin this transition, consider the following:

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Topics: ECM document management software, ECM

Assessing Your Company's Need for ECM Software

Posted by Kristen Bowers on Jul 27, 2016 11:00:00 AM

If you’re considering implementing ECM software, there are many things you need to consider. This change is major in an organization, and forces employees to adapt to a new system that they may or may not be comfortable with. When you are thinking of this change, fully assess your company’s need for ECM software by utilizing the following steps.

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Topics: ECM document management software, ECM

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