In our last post, we talked about how even though microfilm has proven resilient in the digital age, people are increasingly opting for microfilm conversion. For a number of reasons, from convenience to efficiency, microfilm scanning is becoming a more popular choice for businesses and organizations of all types. And while it is unlikely that microfilm will be eliminated altogether, it is safe to assume that the future of the medium lies in microfilm conversion.

Microfilm is a medium that has withstood the test of time, being used for well over a century. There are a plethora of reasons for this, not least of which being that it can last more than 500 years when stored in the correct conditions. Prior to the digital age when physical storage was a pressing issue, the ability to store high volumes of information on a small reel was particularly attractive.

Microfilm and microfiche have both withstood the test of time. Dating back to pre-1900, the technology has been used commercially and by library and archival institutions since, to keep records and retain documents. While the format is certainly not dead, there has been a realization that there are more effective ways to store and access these documents that are free from many of the disadvantages inherent to the formats, namely:

A combination of factors – eco-friendliness, cost effectiveness, efficiency, etc. – have made the paperless office an increasingly popular option for many businesses. But like any organizational change, there needs to be a strategy behind making the transition so that your company can go paperless without adversely impacting operations. Here are a few tips on going paperless for your business.

In simple terms, document workflows describe nothing more than a sequence of activities – in other words, processes – involved in completing tasks or reaching defined goals. Every business uses workflows: it is the effectiveness of these workflows that truly make the difference. Document workflows exist to provide structure to the way your organization files, stores, retrieves and secures business-critical documents, so they can be managed to ensure effective operations.

While it sounds easy enough, many businesses struggle with implementing and maintaining effective document workflows. If you count your organization among them, this should be cause for concern, as document workflows can greatly increase productivity. Here’s how.

Most organizations, whether knowingly or unknowingly, have document management processes that are rife with inefficiencies. There are many reasons for this, the foremost likely being that document management isn’t a common area examined when businesses are looking to find cost efficiencies.

This is somewhat ironic as an efficient document management strategy may be the best way to curtail exorbitant costs. Indeed, poor document management can be a money pit, resulting in substantial (and unnecessary) expenditures. Below are a few examples of how improper document management harms the financial health of businesses.

It’s common knowledge that people are what really drive success in a business. Without a talented team, no organization can truly improve and excel. That’s why acquiring the right talent is so critical. Yet, many businesses still battle inefficiencies in their recruitment process that make it difficult to recruit and hire the perfect candidate for the job. Typically, these inefficiencies can be attributed in large part to poor document management. As a result, improving your document management can in fact improve your recruitment process. Here’s how.

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As digital technology has permeated all areas of business, many organizations have made the transition from paper document management to an electronic system. Most commonly, they manage documents via a shared company drive which contains all necessary records and documents needed for the business to operate. While shared drives offer a number of advantages over paper-based systems, they still have significant downfalls. Below are some of the most common problems with shared drives being used to manage documents.