In simple terms, document workflows describe nothing more than a sequence of activities – in other words, processes – involved in completing tasks or reaching defined goals. Every business uses workflows: it is the effectiveness of these workflows that truly make the difference. Document workflows exist to provide structure to the way your organization files, stores, retrieves and secures business-critical documents, so they can be managed to ensure effective operations.

While it sounds easy enough, many businesses struggle with implementing and maintaining effective document workflows. If you count your organization among them, this should be cause for concern, as document workflows can greatly increase productivity. Here’s how.

Most organizations, whether knowingly or unknowingly, have document management processes that are rife with inefficiencies. There are many reasons for this, the foremost likely being that document management isn’t a common area examined when businesses are looking to find cost efficiencies.

This is somewhat ironic as an efficient document management strategy may be the best way to curtail exorbitant costs. Indeed, poor document management can be a money pit, resulting in substantial (and unnecessary) expenditures. Below are a few examples of how improper document management harms the financial health of businesses.

It’s common knowledge that people are what really drive success in a business. Without a talented team, no organization can truly improve and excel. That’s why acquiring the right talent is so critical. Yet, many businesses still battle inefficiencies in their recruitment process that make it difficult to recruit and hire the perfect candidate for the job. Typically, these inefficiencies can be attributed in large part to poor document management. As a result, improving your document management can in fact improve your recruitment process. Here’s how.

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As digital technology has permeated all areas of business, many organizations have made the transition from paper document management to an electronic system. Most commonly, they manage documents via a shared company drive which contains all necessary records and documents needed for the business to operate. While shared drives offer a number of advantages over paper-based systems, they still have significant downfalls. Below are some of the most common problems with shared drives being used to manage documents.

A large percentage of an HR professional’s time is devoted to the process of talent recruitment and acquisition. When all is said and done, a new hire can be quite a time consuming endeavor. Poring over resumes, conducting series upon series of interviews, hiring and on-boarding – it can be a lengthy, time intensive process. But, there are some best practices regarding applicant tracking and scoring that can help to expedite the process, while still ensuring you make the right hiring decisions for your business. Here are a few of them.

Many organizations are skeptical about going paperless. It may seem like a daunting task that requires significant change, as well as quite a bit of monetary investment. And in some cases, this is exactly what is required. However, often they fail to look at the other side of the equation; namely, what not going paperless is costing their business. Here are 3 horrible mistakes your business is making by not eliminating paper.

While employee records are – from both a legal and operational perspective – necessities of doing business, their management can cost you a lot of time, resources, and money. Ensuring that employee records are up to date is important for a variety of reasons: informing decision making processes; staying on top of performance and salary reviews; even compliance to labour laws and regulations. Because management of employee records is so critical, the format of your records and the efficiency of your management process can have a significant impact on your business. For those using more traditional methods for keeping employee records, it’s likely that your process is costing you both time and money – here’s why.

Employee records management plays a central role in every business. Apart from the legal recordkeeping obligations that employers have, employee records are valuable resources that help guide and improve important decision processes, from hiring to compensation, performance reviews and beyond.

The average employee spends 40% of their time searching for the information they need to do their job. This is often the result of poor document retrieval systems, file mismanagement, and similar organizational inefficiencies. Document indexing is the process that is implemented within businesses to help improve document searchability, thus reducing the time it takes for workers to find the documents they need. In this post, we will describe how document indexing works and give a breakdown of how it can help your business save time and money and improve productivity.

Retaining talent can be expensive, but losing talent will end up costing your business even more money – not to mention the other negatives that accompany people leaving, such as talent gaps, lost productivity, and the time and resources exhausted attracting new talent. Below are some tips to help you develop an effective employee retention strategy that will help you leverage the most vital component of your business: your people.