--- title: Document Management Blog | MES | Scott Kimura (4) description: Get updates and information from professionals on the MES Hybrid Document Systems blog! Contact us today to find out more! 905 475 9263 (4) --- Contact us today! [905-475-9263](tel:+19054759263) [![MES Hybrid Document Systems](https://blog.mesltd.ca/hs-fs/hubfs/Torontodocumentscanning_June2015/MES-Logo-Tagline2.png?width=492&name=MES-Logo-Tagline2.png)](https://www.mesltd.ca) ## Scott Kimura ![](https://blog.mesltd.ca/hs-fs/file-2213001518-png/images/Scott_Hubspot.png) ### Recent Posts ## [Why Sharing Documents Online Could Put Your Business at Risk](https://blog.mesltd.ca/why-sharing-documents-online-could-put-your-business-at-risk) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Sep 2, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-3787142-businessman-working-online-xs_2.jpg) ](https://blog.mesltd.ca/why-sharing-documents-online-could-put-your-business-at-risk) To keep up with the rest of the world, your business needs to be able to operate at light speed. To this end, you have already invested in several digital solutions to streamline your daily operations. One of the most beneficial moves that you have made has been to [convert your paper documents to digital files](https://www.mesltd.ca/document-scanning-services/). To further enhance your document's accessibility, you are likely thinking about sharing your documents online via a third-party cloud sharing/collaboration tool such as DropBox or Google Docs. Doing this, however, would be a big mistake. Here are the reasons why: **** [Read More](https://blog.mesltd.ca/why-sharing-documents-online-could-put-your-business-at-risk) Topics: [online document management](https://blog.mesltd.ca/topic/online-document-management), [cloud storage](https://blog.mesltd.ca/topic/cloud-storage), [sharing documents](https://blog.mesltd.ca/topic/sharing-documents) ## [How to Better Manage Your Membership Records](https://blog.mesltd.ca/how-to-better-manage-your-membership-records) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Aug 19, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-3252442-membership-application-xs_2.jpg) ](https://blog.mesltd.ca/how-to-better-manage-your-membership-records) Keeping up with your members' needs is the most important function of your organization. With countless membership records to deal with for everything ranging from new member registration to new member accolades, you should always be seeking to find better ways to manage your records. Here is how you can start enhancing your membership record management capabilities right now: [Read More](https://blog.mesltd.ca/how-to-better-manage-your-membership-records) Topics: [Records Management](https://blog.mesltd.ca/topic/records-management), [membership records](https://blog.mesltd.ca/topic/membership-records) ## [4 Advantages of Digital Student Records](https://blog.mesltd.ca/4-advantages-of-digital-student-records) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jul 31, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-877746-graduation-xs_2.jpg) ](https://blog.mesltd.ca/4-advantages-of-digital-student-records) Managing your students' academic records – both before and after they graduate – is a critical function of your educational institution. Because it is so important, you should always be taking steps to enhance the student record management process. One step that you should be taking right now is investing in [digital student records](https://www.mesltd.ca/industries/education/student-records/). Here are the reasons why: ** ** [Read More](https://blog.mesltd.ca/4-advantages-of-digital-student-records) Topics: [student records management](https://blog.mesltd.ca/topic/student-records-management), [digital records](https://blog.mesltd.ca/topic/digital-records), [student records](https://blog.mesltd.ca/topic/student-records) ## [7 Unexpected Benefits of a Paperless Office](https://blog.mesltd.ca/7-unexpected-benefits-of-a-paperless-office) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jul 15, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-9130044-messy-workplace-xs_2.jpg) ](https://blog.mesltd.ca/7-unexpected-benefits-of-a-paperless-office) A paperless office improves document security, saves money and makes your team much more efficient. These facts are quickly becoming common knowledge. But what other benefits can you reap from getting rid of your office's paper documents [in exchange for digital files](https://www.mesltd.ca/services/document-scanning/)? Let's take a look at some of the unexpected benefits that a paperless office will provide: [Read More](https://blog.mesltd.ca/7-unexpected-benefits-of-a-paperless-office) Topics: [document scanning](https://blog.mesltd.ca/topic/document-scanning), [paperless office](https://blog.mesltd.ca/topic/paperless-office), [paperless billing](https://blog.mesltd.ca/topic/paperless-billing), [paperless](https://blog.mesltd.ca/topic/paperless) ## [Improving the Customer Service Experience With Records Management](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jun 26, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2256868-customer-service-xs_2.jpg) ](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) The most valuable asset that your company owns is its brand, because this determines whether or not people will believe in your organization's capabilities and product value to buy what you are selling – regardless of how good your products and services are. A key factor in developing your brand is your customers' personal experience with your company. There are many ways to improve the customer service experience (personnel training, faster service, etc.). However, one way to improve customer service that you may not have considered is with better records management. [Read More](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) Topics: [document management company](https://blog.mesltd.ca/topic/document-management-company), [customer service](https://blog.mesltd.ca/topic/customer-service), [customer service experience](https://blog.mesltd.ca/topic/customer-service-experience) ## [What You Must Know About Medical Records Retention Requirements](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jun 10, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-5882782-female-doctor-holding-medical-record-xs_2.jpg) ](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) To ensure total patient safety, streamlined oversight and the highest quality of care, Canada's government has certain medical records retention requirements that you must follow. As with any government regulations, completely learning these requirements can be a convoluted process. To help your medical organization to get on track with the federal government's medical records retention requirements ASAP, we are going to break down what you need to know about them. [Read More](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) Topics: [electronic medical records](https://blog.mesltd.ca/topic/electronic-medical-records), [records retention](https://blog.mesltd.ca/topic/records-retention) ## [The Benefits of Microfiche Conversion Services](https://blog.mesltd.ca/microfiche-conversion-services) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on May 22, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-4408932-microfiche-reader-in-closeup-xs_2.jpg) ](https://blog.mesltd.ca/microfiche-conversion-services) For years, microfiche technology has allowed organizations like yours to easily store its data in high volumes without taking up the same amount of space as a full sheet of paper. That being said, microfiche has been usurped by a more effective technology: the computer. Here are some reasons why you should have your microfiche images [*professionally* ](https://www.mesltd.ca/services/micrographics/microfilm-scanning/)converted to digital files. [Read More](https://blog.mesltd.ca/microfiche-conversion-services) Topics: [microfiche scanner](https://blog.mesltd.ca/topic/microfiche-scanner), [micrographics](https://blog.mesltd.ca/topic/micrographics), [Microfiche Scanners](https://blog.mesltd.ca/topic/microfiche-scanners), [microfiche](https://blog.mesltd.ca/topic/microfiche) ## [Paperless Office Solutions for Educational Institutions](https://blog.mesltd.ca/paperless-office-solutions) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on May 15, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/images/photodune-300683-school-xs_2.jpg) ](https://blog.mesltd.ca/paperless-office-solutions) As a recent real-world experiment conducted by [Yale University](http://its.yale.edu/news/yale-going-paperless-save-money-time-and-trees) has proven, an educational institution such as yours can save hundreds of thousands of dollars in expenses each year by simply reducing the amount of paper that it uses. Something that the results of the experiment didn't note is that having less paper to store, organize and retrieve will also allow all of your faculty and staff to operate more efficiently. That being said, you can't simply get rid of your paper, because it plays a critical role in the majority of your institution's routine activities. To make cutting back on paper use a little easier for you, we are going to explore a few paperless office solutions that you can start using right now. [Read More](https://blog.mesltd.ca/paperless-office-solutions) Topics: [paperless office](https://blog.mesltd.ca/topic/paperless-office), [education](https://blog.mesltd.ca/topic/education) ## [Cloud Storage for Business: Saving Time & Money](https://blog.mesltd.ca/cloud-storage-for-business) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on May 6, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/cloud-805206-edited.jpg) ](https://blog.mesltd.ca/cloud-storage-for-business) From [paper ](https://www.mesltd.ca/services/document-scanning/)to the cloud, there are many ways to store your organization's data. That being said, the latter option is the best storage option to save you time and money. Here are the benefits you get from cloud storage for business: [Read More](https://blog.mesltd.ca/cloud-storage-for-business) Topics: [Cloud Computing](https://blog.mesltd.ca/topic/cloud-computing), [cloud storage](https://blog.mesltd.ca/topic/cloud-storage) ## [Medical Data Storage Solutions & Guidelines](https://blog.mesltd.ca/medical-data-storage-solutions-guidelines) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Apr 24, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-185991-medical-files-xs_2.jpg) ](https://blog.mesltd.ca/medical-data-storage-solutions-guidelines) The medical records that you retain are invaluable assets for delivering solid care for your patients. In order to fully benefit from them, they must be stored in a manner that makes the information you need accessible without compromising the privacy of a patient.  [Read More](https://blog.mesltd.ca/medical-data-storage-solutions-guidelines) Topics: [electronic medical records](https://blog.mesltd.ca/topic/electronic-medical-records), [data storage](https://blog.mesltd.ca/topic/data-storage) [Previous](https://blog.mesltd.ca/author/scott-kimura/page/3) [All posts](https://blog.mesltd.ca/all) [Next](https://blog.mesltd.ca/author/scott-kimura/page/5) ### You May Also Enjoy Reading: ### Posts by Topic - [Document Management and ECM (216)](https://blog.mesltd.ca/topic/document-management-and-ecm) - [MES Hybrid Document Systems (156)](https://blog.mesltd.ca/topic/mes-hybrid-document-systems) - [document scanning (128)](https://blog.mesltd.ca/topic/document-scanning) - [Records Management (54)](https://blog.mesltd.ca/topic/records-management) - [microfilm (43)](https://blog.mesltd.ca/topic/microfilm) - 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