If you have never heard of aperture card scanning, that may be because they are a blend of two technologies. Microfilm images are placed in a cut-out region of an old-style IBM punch card. These films usually contain images of a document, blueprint, or engineering drawing while the card portion contains information about the image. Together you get both the image and the information to contextualize the data.

If your only understanding of microfilm comes from a childhood digging up resources for a school project at the library, it is understandable that you don’t see how powerful a tool it is for businesses. Microfilming your documents allows you to store huge amounts of information in an analog format you can read without hardware or software. Even if you don’t have access to a computer, you can still retrieve microfilmed materials.

It Costs Less

If your company deals with mountains of paper work, document scanning services could be for you. Basically, scanning paper documents creates digital copies. This digital information is easier to access, better protected and can be shared throughout your organization. In addition, electronic documents integrate better with company and Internet applications.

Companies turn to microfilming for a multitude of reasons. Most predominantly, businesses need to preserve information for the long haul. And, using microfilm is a widely accepted practice for establishing permanent records. In fact, microfilm has the durability to last more than 500 years when it’s manufactured, processed and stored properly.

Valuable records in physical form can be exposed to significant wear and tear. So, if they are used frequently and/or need to be preserved for the future, microfilming is the logical choice for safeguarding documents. Even digital documents, although better protected than paper, likely won’t last as long as microfilm.

One of the biggest problems the modern office faces is how to effectively keep up to date with all incoming documents without being overwhelmed by paper. This is the role of records management. The old fashioned way to handle this task was to file everything in large, bulky filing cabinets that took up rooms better used by employees. The new way involves making use of high tech innovations.

How many filing cabinets do you have in your office at this time? Two? Five? More? Even one is too many. That is why you need help moving to a paperless system. While the first steps of document scanning may seem a bit intimidating, we can make it easy.

You can see forever on a clear desk. More importantly, your employees can work better if they don’t have a stack of files and papers reaching for the sky cluttering up their work surface. This is why you want to take advantage of online document management. It is the easiest and best way to take control of the paper monster every business encounters.

Scan It, Janet!

Organizations of all types use online document management systems to track electronic documents. Regardless of industry, size of company or purpose, all companies can benefit from this technology. These systems store, manage, distribute and archive digital documents in an efficient and economical manner. Watch this video to learn about the key factors and the cost impacts of using an online document management system.

Records management in Ontario lessens paperwork burdens and frees human resource professionals to focus on more meaningful projects. In addition, records management reduces costs, increases efficiencies, improves security and ensures compliance with government regulations. Given the massive amounts of complex paperwork HR departments manage, automated records management is a business necessity. This video on records management gives an overview of the key benefits in HR departments and how they can be implemented with your business. Take a look below:

Document management in Ontario allows organizations to capitalize on solutions that eliminate unnecessary cost and add value. Document management impacts many departments and functions within a company, including accounts payable. For example, you can automate accounts payable so you process a greater number of invoices within shorter time periods. By eliminating paper and simplifying the invoice approval process, business can save money. Take a look at this video on document management and see how it can impact your business.