Move Beyond Printing and Reclaim Your Desk with Online Document Management

Posted by Kevin D'Arcy on Aug 6, 2012 4:45:14 AM

You can see forever on a clear desk. More importantly, your employees can work better if they don’t have a stack of files and papers reaching for the sky cluttering up their work surface. This is why you want to take advantage of online document management. It is the easiest and best way to take control of the paper monster every business encounters.

Scan It, Janet!

The first step to online document storage and management is scanning. This means that every document that enters your office must be scanned and filed, virtually. Once that document has been converted to digital format, the original can be shredded. Virtual files take up no desk space; just desktop space.

Shrink Your Footprint

Keeping every piece of paper in your office takes up a huge amount of space. Once you have scanned a document, it doesn’t even have to stay in your building. You can store all of your digital copies on an outside server. It won’t make a dramatic difference in the speed of retrieval and you don’t have to worry about how to keep your machines in a cool environment, hiring a computer specialist, or anything else. You can use a much smaller office, saving money on the rent, too.

No Need to Micro Manage with Microfilm

Microfilm has stepped out of the library and into the business world. If you must have a “hard copy” of your information, just to be sure, then microfilm is a great solution. You don’t need nearly as much space to keep all your documents on microfilm, and you can have it stored offsite for emergencies. That way, you know that a back up is always there.

How long can your film last? In ideal conditions, up to 500 years. Can you imagine how much paper that is going to save?

Online document management is the best way to keep track of all your paperwork, without the hassle of paper. Let our servers, professional scanners, and microfilm technicians create the paper-free system your office deserves; before you are buried underneath all those growing piles.

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