Have you ever wondered what you could do with all the space you use for storing documents? All that room taken up by cabinet after cabinet of files? Usually, these cabinets are filled with endless copies of documents that may or may not be needed. The only way to deal with this problem is to get rid of all the paper and turn to records scanning.

It doesn’t take much to figure out that online document management offers your company all sorts of advantages. First and foremost you are going to save all sorts of room since the papers that used to clutter up your office will be safely stored online instead.

How it Works

Online document management helps companies do the ever-present directive of doing more with less. Manufacturing companies in particular can make huge advances by automating processes and eliminating paper from company operations. Automation improves productivity and thereby company performance.

Companies turn to microfilm scanning services for a variety of reasons. Managing digital files is often easier for companies. Once transferred to a digital format, the information within the microfilm can be integrated within the company’s document management system.

Additional reasons for using microfilm scanning services to convert information to a digital document include the following:

One of the most common problems businesses encounter is the storage of their documents. Not every piece of paper needs to be kept on hand, and at some point, documents no longer need to be kept in the office. Papers which must be kept strictly for potential reference can be transformed into a more convenient format; microfilm. With microfilm scanning services, you can transform your whole organization.

If you have never heard of aperture card scanning, that may be because they are a blend of two technologies. Microfilm images are placed in a cut-out region of an old-style IBM punch card. These films usually contain images of a document, blueprint, or engineering drawing while the card portion contains information about the image. Together you get both the image and the information to contextualize the data.

If your only understanding of microfilm comes from a childhood digging up resources for a school project at the library, it is understandable that you don’t see how powerful a tool it is for businesses. Microfilming your documents allows you to store huge amounts of information in an analog format you can read without hardware or software. Even if you don’t have access to a computer, you can still retrieve microfilmed materials.

It Costs Less

If your company deals with mountains of paper work, document scanning services could be for you. Basically, scanning paper documents creates digital copies. This digital information is easier to access, better protected and can be shared throughout your organization. In addition, electronic documents integrate better with company and Internet applications.

Companies turn to microfilming for a multitude of reasons. Most predominantly, businesses need to preserve information for the long haul. And, using microfilm is a widely accepted practice for establishing permanent records. In fact, microfilm has the durability to last more than 500 years when it’s manufactured, processed and stored properly.

Valuable records in physical form can be exposed to significant wear and tear. So, if they are used frequently and/or need to be preserved for the future, microfilming is the logical choice for safeguarding documents. Even digital documents, although better protected than paper, likely won’t last as long as microfilm.

One of the biggest problems the modern office faces is how to effectively keep up to date with all incoming documents without being overwhelmed by paper. This is the role of records management. The old fashioned way to handle this task was to file everything in large, bulky filing cabinets that took up rooms better used by employees. The new way involves making use of high tech innovations.