When your business depends on information for continued operations and/or regulatory compliance, archiving documents on microfilm can provide the necessary safety net. Properly safeguarding your company information delivers unmatched peace of mind. Because of the vulnerabilities with digital data, microfilm makes a wise backup choice.

Archiving documents to microfilm makes good sense for every organization, especially if preserving information is a priority. Documents vital to a company’s operation, public records or historical papers need to be retained permanently. Microfilming is the most economical way to safeguard information.

Why microfilm when the world has gone digital? Archiving documents digitally seems like a popular, simple and affordable method for storing information. But this approach does not come without some risk.

This is part two in a series on aperture card scanner in Ontario. Click here to read from part one.

Aperture card scanners in Ontario can streamline the digital transformation process. Digital formats eliminate physical storage requirements and enhance access to information. In addition, digitizing eliminates the wear and tear on an aperture card. The information contained in the aperture card’s microfilm is better protected for many years to come.

When first introduced, aperture cards were a welcome innovation. All types of organizations routinely stored their technical and engineering drawings on microfilm aperture cards. But, digital methods soon highlighted how cumbersome aperture cards could be. As a result, aperture card scanners in Ontario offered a more efficient and productive digital solution.

What is an aperture card?

Document management company, MES Hybrid Document Systems, Inc., announces it will conduct a webinar titled “Making the Most of Searching Capabilities” on Wednesday, April 18, 2012, from 3:00 p.m. to 3:45 p.m. (EST).

The upcoming webinar represents the 19^th in MES Hybrid’s popular and educational webinar series. The event will focus on the best method for finding documents once they are scanned and indexed. Specifically, MES Hybrid will discuss the wide range of search functions available in ECM and document management systems that exist beyond the few users usually perform.

Formatta in Ontario is a software solution for eforms-driven business process optimization. In other words, it uses electronic versions of paper forms to streamline and enhance company operations. Formatta is perfectly suited to government agencies, healthcare organizations, educational institutions and financial services firms.

Before you make a purchase, it’s important to carefully evaluate microfiche scanners. Although pricing can be affordable and options many, you still need to think about your usage and the reasons for your purchase. However, before delving into purchasing criteria, you should understand the basics of microfiche and microfiche scanners.

The conversion process begins when paper documents are converted to microfiche. In years past, millions of conversions took place and microfiche was a standard document form in libraries and more.

Increasingly, wide format scanners in Ontario play an important role in document management for a variety of organizations. Government agencies, production facilities, hospitals, property management firms and more need an efficient way to manage wide format documents. Examples include maps, blueprints, schematics and other documents typically 18 inches and larger.

Through records scanning in Ontario, organizations can convert their paper documents into digital files. As you can expect, digital formats provide a wide range of benefits over physical records. Users throughout the company can access documents easily and readily. In addition, digital files protect information that otherwise could be lost or damaged in its physical form.

When a government agency considers Ontario microfilming, they carefully analyze the current record keeping system and look for areas of improvement. Developing proper processes and procedures when it comes to maintaining and protecting records is the first order of business.