When your business depends on information for continued operations and/or regulatory compliance, archiving documents on microfilm can provide the necessary safety net. Properly safeguarding your company information delivers unmatched peace of mind. Because of the vulnerabilities with digital data, microfilm makes a wise backup choice.
Why Digital Data Doesn’t Provide the Best Safety Net
When you need to preserve information, you need a lasting and reliable method. Digital backups may be an acceptable way to store your data if your business doesn’t depend on the information availability. However, if you must maintain access to information critical to business operations over very long periods of time, digital archives aren’t the best choice.
For long-term storage, digitally archiving documents can be a risky venture for several following reasons. As mentioned previously, technology changes quickly and may be rendered obsolete while you still need access to important documents. To avoid this obsolescence, you’ll need to make sure you invest in hardware and software upgrades as they become available.
Digital data is also more fragile and susceptible to human and equipment error. Data can be lost because someone didn’t perform appropriate backups or technology failed. Digital documents can also be hacked from inside and outside the organization. Other vulnerabilities include natural disasters, power failures and other events that could make computer systems unavailable.
Archiving documents using microfilm can eliminate risks associated with system outages. Your microfilm records have a better chance of surviving natural disasters, equipment failures and human errors.
Finally, digital data may not provide the necessary safeguards to comply with regulations. Archiving documents on microfilm can create lasting, accessible and unalterable information. Microfilm provides a more permanent record that maintains its integrity over time.
When your business depends on information for continued operations and/or regulatory compliance, archiving documents on microfilm can provide the necessary safety net. Properly safeguarding your company information delivers unmatched peace of mind.
For additional information on archiving documents, contact MES Hybrid today.