When starting document scanning in Ontario, the first question to ask is why you’re doing this project. Like any other task, you must plan properly to get the best results. Scanning is no exception. When you determine the reasons for scanning your records, you can plot the best course for your project.

Companies realize major benefits from document scanning in Ontario. The following represent some examples:

This is the final part in a two part series on e-forms in Ontario. To read part one, click here.

Using E-Forms in Ontario helps optimize business processes and can have a dramatic effect on efficiency. Basically, an E-Form application is an electronic version of a paper form. It improves operations in four steps.

This is part two in a two part series on large format scanners in Ontario. To read from the beginning, click here.

Large format scanners in Ontario were used a couple decades ago primarily in the CAD market. Originally, these specialized devices scanned drawings and other large engineering and architecture documents. However, new applications evolved over time and these scanners today serve a much broader market.

This is the final part in a two part series on microfilm scanners. To read part one, click here.

Microfilm scanners are used to turn microfilm archives into digital formats. Microfilm and microfiche were the main storage media for decades. Since the 1970s, libraries, law firms, government agencies, museums and other institutions used this media to archive material in a more efficient manner. It certainly was easier and cheaper to store a roll of film than hundreds of publications.

Formatta in Ontario is a software solution for eforms-driven business process optimization. In other words, it uses electronic versions of paper forms to streamline and enhance company operations. Formatta is perfectly suited to government agencies, healthcare organizations, educational institutions and financial services firms.

Before you make a purchase, it’s important to carefully evaluate microfiche scanners. Although pricing can be affordable and options many, you still need to think about your usage and the reasons for your purchase. However, before delving into purchasing criteria, you should understand the basics of microfiche and microfiche scanners.

The conversion process begins when paper documents are converted to microfiche. In years past, millions of conversions took place and microfiche was a standard document form in libraries and more.

Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.

Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.