Ontario Microfilming: Best Practices for Record Keeping in Government Agencies

Posted by admin on Feb 27, 2012 10:23:40 PM

When a government agency considers Ontario microfilming, they carefully analyze the current record keeping system and look for areas of improvement. Developing proper processes and procedures when it comes to maintaining and protecting records is the first order of business.

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Topics: MES Hybrid Document Systems, microfilm, Ontario Microfilming

Microfilming in Ontario: Benefits of Microfilm over Digital Storage

Posted by admin on Jan 24, 2012 7:35:44 AM

When it comes to backing up your organization’s data it is important to remember how valuable microfilming in Ontario can be when compared to digital media. Microfilming in Ontario has been around for over a century and has remained virtually the same. Digital storage devices, although convenient and able to store mass amounts of data, can be unreliable at times and may be inaccessible in fifty, or even twenty years time.

Remember tape drives or the 10 inch floppy drive? If you are old enough to remember these early digital storage devices and have data stored on them, you probably also know how difficult it can be to retrieve the information off of these devices. Since then, we have seen different types of internal and external hard drives, CD and DVD formats, USB “jump” drives, solid state drives, and the list goes on. As digital storage devices continue to evolve, there is no way to tell how you easily you will be able to retrieve the data on these devices in the future.

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Topics: MES Hybrid Document Systems, Microfilming in Ontario, microfilm

Saving Government Dollars in Turn Saves Our Dollars

Posted by Corlene on Dec 13, 2011 4:40:52 AM

Let’s pretend and step into the shoes of one of our clients. You work in a large division of the Ontario Government and you need to make prints from microfilm. The only piece of equipment you have is a very old, very worn out, microfilm reader printer. Why not just have the machine fixed you ask? That would be a good idea, have our skilled technicians out to service the microfilm reader printer bring it back up to working condition. We could, but unfortunately toner for this machine is no longer available. The only option you are authorized to pursue, is taking the film to a different location to make the prints and not without a charge. $0.25/print and on average a file size of 400+ pages this adds up quickly. Not to mention the security threat of leaving the roll of film or prints left behind.

This is where MES Hybrid Document Systems stepped in. Working together we were able to determine the MES ViewScan would be the best replacement microfilm scanner for the client. With its new technology the ViewScan is a compact, fully intergraded roll film and microfiche viewer/scanner that digitally captures images and instantly projects them on a PC Monitor. Now up and running the client is able to produce prints or even email the images to all the required parties, without ever having the worry of the film leaving the office.

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Topics: microfiche scanner, MES Hybrid Document Systems, Film Scanners, Rollfilm, microfilm, aperture cards, ViewScan, microfilm scanner, Microfilm scanning, microfiche

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