1. Control and Track All Documents
In this day and age, documents of any type are becoming more and more important to secure. One of the most important ways to secure your documents is to control and track all documents. By this we mean you need to limit the exposure to certain documents to just those that need to see the documents. Once the documents have been viewed by a specific person you need to keep track of who has viewed the documents and when. Remember to control who can access company documents so that the wrong person doesn’t see sensitive information such as bids, pricing, invoicing, proposals, and keep track of those that have viewed the documents for future use and peace of mind.
2. Shred Physical Documents
Thieves cannot steal what they cannot read. After documents have been read and used, be sure they are completely rendered unreadable by completely shredding the documents. We recommend either using a portable shredding service or shredding all documents by hand.
3. Securely Delete Digital Documents
As is true with physical documents, digital documents can be even more dangerous. Digital documents can be stored on flash drives, emailed etc. and easily left in the wrong hands. Like all physical documents, digital documents can and should be shredded electronically. This is a very simple process using a software program designed to do this. Look for a product that offers a digital shredder.
4. Safe Storage
Digital documents as well as physical documents should always be stored in a safe spot. Whether the physical documents are placed in a safe, locked drawer or locked briefcase, make sure only you and a trusted source have the location and the code to gain access.
5. Consider Encryption Software
With anything you are trying to keep completely secure, like locking valuables in safe - digital memories, and important digital documents should also be kept safe and hidden from others. We recommend using an easy to use encryption tool, to lock all of your valuable documents, photos, videos, etc. With an easy to use encryption documents program, you can lock and unlock and safeguard any digital item and document with a click of a mouse.
Contact us to find out how we can help you accomplish a safe, secure environment for your documents.