Top Document Management Trends in 2022

Posted by MESHDS on Jan 5, 2022 1:46:00 PM

Digitized documents are nothing new to the business sector, but more Canadian companies are focusing on secure document storage and what it can bring to their brands, and that shows no sign of changing in 2022. 

For businesses across a variety of industries, MES Hybrid Document Systems offers support in:

  • Document scanning
  • Business processing services
  • Microfilm scanning
  • Document management software
  • Scan to zero
  • Scanning hardware

Working together with businesses across Ontario, we are constantly watching the DMS landscape for changing trends. Here, we’ll talk about some of the top projections in document management for 2022.

Getting on the Cloud

Cloud storage isn’t novel, but for big businesses, the concept of corporate document management software providing remote document access via a cloud is exciting. In 2022, we predict more companies will be taking advantage of cloud storage and retrieval.

Benefits of cloud storage include:

  • Long term storage
  • Reliability
  • Security
  • Accessibility

In the past, there were concerns about cloud safety. With so many modern North American companies using cloud storage and document retrieval, security has been upgraded exponentially. From healthcare records management to legal documents to tax forms, you can rest assured your documents are safe in cloud storage.

Our goal is your corporate security. In fact, we believe our comprehensive security setup is far superior to a locked filing cabinet in a dimly lit office storage room. Having access to any document at any time from anywhere you can connect to the office cloud opens doors to unlimited document management.

Entering the Mobile Marketplace

Most of the world seems to be accessible from any smartphone, so why not your business tools and documents? Mobile document management is happening now, but we think 2022 will bring big improvements and massive changes to the mobile market.

For companies with employees on the go, mobile document management would mean:

  • Access to contracts and files
  • Editing capabilities
  • Signing and sending on the go
  • Document management from anywhere with a connection
  • Continuous connection to the company
  • Streamlined communication and sharing

The key to successful mobile document management is implementing the same security standards for mobile sharing as other digital sharing. Everything from watermarks and encryption to password-protected documents should be accessible on your phone with the right security clearance.

Hybrid Solutions to Document Management

One of the things we think businesses will see more of in 2022 is hybrid document management solutions. Corporate document management software helps you digitize your paperwork, but there are still some instances where a paper copy is necessary.

The hybrid approach to DMS allows businesses to use some paper documents but focuses primarily on digitized information. Using document management software, you can minimize your business’ carbon footprint on the planet while still maintaining some traditional office procedures.

Using MES Hybrid Document Systems’ intelligent data capture and other DMS services, your brand can go paperless in as few as 90-days.

Updated Security Measures

Every year it seems like security in the digital landscape is increasing. 2022 will be no different. We see big things on the horizon for security implementation and we’re not surprised. With so many businesses, including schools, healthcare, and legal aid, going digital with the pandemic, there’s more to protect online now than ever before.

You can count on our digitized security solutions. We take great strides to ensure your digitized documentation is protected while remaining accessible to you and your team. Working together with your DMS provider, you can design and implement new security strategies as they become necessary. Never skip a beat in your digital security with MES.

HR Automation

Automation is a huge part of the digitized document management movement. The human resources department of any company has their spoon in many pots. Delegating some of the workload to AI and automation keeps HR productive while minimizing strain.

Some of the tasks which can be automated in HR include:

  • Recruitment
  • Record keeping
  • Employee screening
  • Schedule creation
  • Background checks
  • Company newsletter distribution

In 2022, we think businesses should prepare to see a lot more automation, particularly HR automation, AP automation, and school district automation.

From contract creation and sharing to secure file disposal, enterprise document management software helps across a wide assortment of tasks.

Integrative Options for Social Media

Document management doesn’t stop at the cloud. You can access, share, sign, and destroy documents in a variety of ways if you have the appropriate security clearance. In 2022, we believe business processing services will take a turn to the social side.

Social media plays a role in businesses across an assortment of industries. What used to be a tool to share thoughts, photos, and videos with friends and family has become a global tool for communicating directly with the business marketplace.

Having access to important documents from secure social media spaces will save time and energy in the new year. At MES Hybrid Document Systems, we can help you navigate the changing marketplace, expanding your document management and security into the latest tech spaces, including social.

Of course, with social media, there are still some kinks to work out in terms of compliance and data sharing regulations. You can rest assured that our secure storage facilities are impenetrable, even to the top social media conglomerates. You share what you want to share, when you want to share it, and the rest is in the vault.

Contact MES Hybrid Document Systems for More Information

When you get in touch with us for your document management solutions, you can expect to have access to a variety of tools and guides to help meet your needs. If your company is thinking about introducing document management to your business plan this year, we have the solutions you need to succeed. 

2022 is sure to bring some big changes to the digital document management industry and we’re ready for them. Let us prepare you for the new year.

Interested in learning more about document management systems in the new year? We’d love to hear from you. Contact MES Hybrid Document Systems today or give us a call at 1-905-475-9263.

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