The Benefits of Paperless Document Management

Posted by Andrew D'Arcy on Jun 21, 2019 9:12:00 AM
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Topics: document management

paperless-1Companies are now dispensing with paper documents and building paperless environments in which communication is frictionless and collaboration is streamlined. Our team at MES has helped many businesses capitalize on the value that paperless document management brings to their teams.

Reduce Building Costs

The costs associated with storing paper documents continue to rise over the long term. With the rising price of real estate, growing companies are allocating more of their budgets to building costs. By turning to paperless document management, companies can eliminate the need for filing cabinets and storage spaces.

You’ll also save money throughout your business. For example, consider how much you’re currently spending on paper and ink and how much better your business could be if you’re able to allocate this money more effectively.

Paperless document management can help put more money back into your business and give you a foundation for improving a range of company processes.

Enhance Security

Security is now one of the top considerations for organizations throughout all industries. Data loss events are growing in number, and companies can no longer afford to keep essential documents solely on paper copies. Paper documents can be accessed by simply breaking a lock on the storage space. Or, they can be accessed by those working in the building, and then the data can be transferred outside the company. Paperless document management assures the highest levels of document security.

The latest systems are designed to keep a historical access record, so you’ll know who accessed the document and at what time the latest access took place.

Drive Collaboration

With companies now employing teams working in distant offices around the world, the need for technology to connect employees is growing considerably. Working on paper copies means documents must continually be faxed and new comments added and then resent back to the original creator.

Now, paperless document management is helping companies streamline collaboration.

Through the latest software, companies can produce documents easily and then send the document to team members in other areas of the world. The team member can add their comments and update the document over time. It’s a process that allows all stakeholders to have a say in the documentation and creates a foundation for quality workmanship.

New: The Only Document Management Guide You'll Ever Need!

Boost Organizational Productivity

Working with paper documents can be cumbersome. Paper documents must be organized effectively so that they can easily be found within the storage space. This means employing professionals to organize paper documents by type. Larger teams are spending hundreds of thousands of dollars on these administrative tasks.

Now, the latest software can help to organize each of your documents for you. Through paperless document management, you can simply scan the document into your system and then allow the system to automatically organize the documents according to their type. Systems are now also built for easy location of key data. So, your staff won’t be spending half of their day trying to find the information they need. They can simply access the information quickly to improve their productivity.

Offer Superior Customer Service

Imagine having instant access to all customer data at the touch of a button. That's the power of paperless document management. Your team will be able to provide a higher level of customer service to your customers, whether they're on the phone or visiting you in-store.

When the customer brings a question to your team, the customer’s details can be immediately accessed so that the team member can answer with precision. In addition, because you’re using a paperless document management system, all customer data will be completely safe and protected from unauthorized access. Customers will appreciate your service as you’re able to show you’re taking active measures to protect their data.

Turn to MES for Dynamic Paperless Document Management

Whether your business is looking to streamline collaboration or enhance data security, choosing paperless document management is the way forward for your organization in the long term. But it’s important to select the right partner for paperless document management technology.

Our team at MES is committed to providing customized document management solutions designed specifically for your business and its long-term goals. We’ve worked with companies throughout the industries and can help you find a solution that works for your team and your business. To discover the full range of options at your disposal, call us today.

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