Document management and your employee turnover rate may not seem to have anything in common, but you might want to reconsider. If you don’t have your document management ducks in a row, you could be negatively impacting your human resources efficiencies that could leave a lasting impact on your staff.
If your office and HR department continue to be disorganized, your employees might be halfway out the door. Don’t believe it? Consider the following way improper document management can lead to employee turnover:
(click here to see first hand how a business has benefited from improved document management!)
Payroll and expense mistakes
Nobody likes mistakes when it comes to payroll. If you’re not handling your documents properly, your accounts receivable department can be affected, snowballing into impacting documentation on hours worked or expense reports.
When poor document management start to negatively influence payroll accuracy, your workers can start to get frustrated. If your staff are constantly worrying about being properly compensated, they might start to consider other employers (and competitors) who can offer fair, consistent compensation.
Fair work distribution
Having proper workflows in place means making sure that the workload of your business is spread evenly and appropriately among your staff. If one of your valued employees is overloaded with work while another is coasting, this can lead to problems. The last thing you want is your workers resenting each other, going home stressed or feeling like they’re being treated unfairly. If these actions continue, your employees could be pushed to look for a different job.
Poor request processes
Tracking employee requests in crucial for not only managing your business properly, but keeping your employees happy. Without proper document management, your business is risking documents being lost in the shuffle. The last think you need is an employee submitting a time off request well in advance and booking a trip only to learn their request was never received or approved.
Although this example might seem far-fetched, it is not impossible. If you’re not in control of you documents, they’re bound to get mixed up or lost. If your employees are making sure to follow processes, it is only fair that your document management style should do the same. If not, it may only be a matter of time before employees start losing faith and loyalty in your company.
The best and easiest solution is simply improving your document management process. Finding the right document management solution for your business and taking your documents digital can simplify the process and ensure your employees and your business benefit from better organization.
