Jumping from 2016 to 2017, you might wonder how much could’ve changed in the world of document management. The answer is quite a bit. Nowadays, for companies to survive a quickly changing digital landscape, business owners must stay abreast current document scanning trends to run organizations cost effectively and efficiently. Let’s take a look at what’s in store for 2017.
Mobility
Today’s companies are always on the go, with employees working from home, on business trips and from other locations not typical to a traditional office. That’s why it’s important to apply software compatible for mobility. Team members working in sales, logistics and distribution projects that require on-the-go access means the concept of mobile document management has increased significantly for 2017. Keep in mind that not only should your document software be easily accessible, but it also needs to be user-friendly enough for employees to understand what they’re looking at quickly.
Document Management in the Field
Shifting from paper to document scanning software isn’t just an easy change for offices anymore; it’s a seamless switch for in-field construction businesses too. With the use of tablets and smart phones; subcontractors, engineers and architects no longer have to worry if they’re working with outdated drawings and instructions. Bringing your computer to the field has become a lot easier with mobile document scanning software.
Capturing External Documents
Until recently, businesses collected a lot of information on daily transactions and data that would help forecast trends in the near future. However, now there’s also a push to capture external information about vendors and partners through click-stream data software. This tells your company how your customers are interacting with your website and where your clients are coming from. Information like this needs to be stored in a secure location so it can be analyzed and managed.
Information Governance
Deleting files safely and curbing liability risks and costs is at the top of the business priority list this 2017. Having a secure document scanning system in place lets you assign folder access in-line with your company’s policies. Remember, the more people who have access to specific files, the greater chance for accidental deletion.
User-friendly Cloud Storage
Thanks to Facebook, Instagram, Twitter and the like, social sharing has made exclusive information a thing of the past. These days, your project teams have full-access to various documents throughout the day, and they need to be able to share with colleagues smoothly and collaboratively. Of course, security will still be of utmost importance, but businesses can provide the best of both worlds by giving access where applicable.
Internet of Things
Coming out of 2016, the buzzword IoT or Internet of Things hasn’t let up, and recent sensors have reported that by 2020 the reliance on IoT devices will give cybercriminals many new revenue streams and points of entry. The rapid development of driverless cars is an excellent example of a potentially huge security breach due to new technology. As connected devices continue to bring us bigger and better data streams, 2017 will also be a year to focus on document management optimization, as well as honing you’re approach to tackle the IoT market and data management within your specific industry.