In recent years, advanced production features have made their way into departmental scanners in Ontario. You can expect high levels of performance with regards to image quality, ease of use, dependability and versatility. And the cost of acquiring sophisticated scanning technology has become increasingly affordable.
Don’t Get Hung Up on the Specs
Although it’s important to compare your options as objectively as possible, don’t get lost in the numbers. Pages per minute (ppm) and dots per inch (dpi) are good things to know, but they shouldn’t be the sole criteria for selecting one scanner over another.
When considering departmental scanners in Ontario, make sure you look at the qualitative features too. For example, high speeds and resolutions won’t get you very far if the scanner is difficult to use. What you save in higher scanning speeds can get lost in complex operation.
In other words, opt for a scanner that’s simple to operate and has a user-friendly interface. The last thing you want to have to do is schedule multiple training sessions. And you certainly don’t want to involve your IT department with regular scanner support.
Other productivity features worth considering are multi-feed and missed-feed detection. Multi-feed detection capability eliminates paper jams by making sure a single page is fed through the scanner at a time. Missed-feed detection makes sure no page gets past the scan element without being digitized. When mechanical errors are avoided, workers don’t waste time trying to fix scanner issues and can instead focus on their jobs.
Also, you need to evaluate departmental scanners in Ontario that can handle all your anticipated document types and workloads. Even if you don’t have an immediate need for a certain capability, think longer-term and anticipate capabilities you may need down the road.
In addition to simple and reliable operation, buyers should consider the capabilities of document scanners in Ontario most closely related to their work processes. Things like how much paper can be stacked in the feeder, can it do dual-side scanning, does it accommodate different paper sizes, can it scan stapled documents or is it able to scan high volumes are typical evaluation criteria in a department setting.
Fortunately, advanced production features have made their way into departmental scanners in Ontario. You can expect high levels of performance with regards to image quality, ease of use, dependability and versatility. And the cost of acquiring sophisticated scanning technology has become increasingly affordable.
For more information on departmental scanners, contact MES Hybrid Document Systems.