This blog post is the second of a 4-part series that describes how to hire the right document management company in Ontario.
So, you’re convinced document management is a good move for your business. How do you get started? First, you want to outline your requirements. Then, you want to match those requirements to a document management company in Ontario. To evaluate a company for the best possible fit with your business, you should ask the following questions about any prospective vendor:
Is the document management company a one-stop shop?
Although you may not currently need all the services a company offers, you don’t know what the future might bring. Once you have selected a vendor and have built a rapport, you certainly don’t want to change vendors because your requirements have expanded beyond what the current vendor can provide.
It’s better to prepare for more than you might need now by selecting a one-stop shop. A comprehensive service offering, including consulting, conversion services, hardware solutions, document scanning and electronic/analogue document management, allows you to know you’ll be covered even when your business changes. Also, a full-service document management company has a broader scope of expertise and experience.
How long has the company been around?
As with many things in life, experience trumps everything when it comes to document management. You want a vendor that will be there as long as you need them. Risks of a business closing its doors are lower if they’ve been around for a long time.
Years of operating experience also translates into more knowledge. A document management company in Ontario with many years of experience has seen a lot of advances in technology, improvements to work processes and changes within customer industries. This history contributes valuable information to your projects.
For more information about Ontario record management, continue to visit our blog or contact MES Hybrid Document Systems.