Nearly 30% of American companies believe they must go digital to survive. Nearly 90% believe they must do so to remain competitive. But many companies don't have in-house resources to handle digitization themselves. That's where third-party experts come in. Read on to learn how a digitization company can help you right now.
A digitization company is a business that specializes in digitizing documents and processes. First and foremost, this involves scanning hard-copy documents into user-friendly digital formats.
It can also involve these related services:
Digitization companies turn complicated, paper-intensive processes into clean and efficient workflows. This change can revolutionize your workplace.
Digitization services are ideal for companies that
Digitizing data is more time- and resource-consuming than organizations initially expect. Hiring a digitization company to help you handle the transition is a smart idea.
When first considering going digital, most companies seriously underestimate the benefits of digitization when, in fact, digitizing information is one of the most powerful moves a business can make.
Digitizing your company saves time and energy, which lets your staff get more done in less time. It reduces the time lost on routine tasks like
Companies find that digitization allows them to automate large portions of their processes, creating room for growth without the need to hire more staff.
The average company has a significant amount of money tied up in archival resources. This includes physical equipment like filing cabinets, the square footage of floor space in which those cabinets sit, and dozens of other small associated costs. Digitizing your files can reduce or eliminate all of those costs.
Reducing your expenses and seeing performance gains both typically lead to higher company profit margins.
Digitization is a powerful way to improve your customers' experiences from start to finish. Digitizing improves customer satisfaction by
Organizations that hire an experienced company to serve as their digitization guide can create secure processes and backups. This enables rapid and easy restoration and access in the event of a disaster or equipment failure. It also reduces the risk of hacking, legal infractions, and other common information management hazards.
Companies that don't know how to digitize may be unclear about what services to expect or prioritize in a digitization service. While each company will have its own priorities, there are a few key services that every organization should look for.
Look for a company that can serve as your digitization guide. Your service provider should be experienced enough to walk you through the process from start to finish. They should help you evaluate your goals, set timelines, and provide guidance about where your systems could be automated for better efficiency and what forms that might take.
Mobile devices are everywhere. They are one of the primary ways we access information. This is true of both customers and employees. Everyone prefers documents and programs they can access on mobile devices. Efficiency and satisfaction scores usually reflect this.
Look for digitization services that give you mobile-friendly formats. Make sure they are able to digitize in ways that accommodate all of the major platforms, including iOS, Android, and BlackBerry devices.
You may already manage your own cloud-based platform. If not, consider choosing a service provider to do it for you. This may include Customer Relationship Management (CRM) programs and/or Knowledge Management Systems (KMS).
By integrating these services, you can typically streamline the process and save money.
When preparing to digitize, there are a few other things you can do to ensure the best experience. Here are the top five:
This helps you determine the best strategies, priorities, and investments for your digitization project. It also creates clarity across your organization and between you and the digitizing service. This can prevent tremendous amounts of stress.
Going digital is an opportunity to reassess your existing processes and equipment. Don't just digitize what you have, upgrade all around. It is more efficient to do it all at once, and you stand to reap larger productivity and satisfaction gains.
Make sure that you provide your staff with any training they need to use your new digitized materials and resources effectively.
This is where many of your gains will come from and it works best when used as a guiding principle from the start.
Start with a single process or department rather than trying to do everything at once. This not only reduces stress but allows for minimal interruption of your existing workflow during the transition.
Is digitization in your company's future? If so, don't wait! Contact an expert digitization company today and let them help you start building your perfect digitization plan.