How many filing cabinets do you have in your office at this time? Two? Five? More? Even one is too many. That is why you need help moving to a paperless system. While the first steps of document scanning may seem a bit intimidating, we can make it easy.
Good Bye Clutter
If you and your employees are flooded by paper work, invoices, and data that is hard to access and requires you to make multiple copies for everyone to get their share, it is time to move into the 21st century. Scanners are so fast now that an average document only takes a couple of seconds. Once that piece of paper is scanned, you can share it with everyone, instantly.
All those piles of paper on people’s desks which have reduced productivity will be gone, making them available for actual work. This might possibly be a new concept for some. Best of all, if everyone already has access to a scanner, it is a very simple process to make the change. Soon, the only paper you will see around the office is the shredded remains of former documents. The only use for them; filler in packages.
Keep It All at Your Fingertips
Just because you put things in an archive, doesn’t mean you don’t have instant access. In fact, you will probably have an easier time finding the documents you need. This does depend upon the scanners understanding the virtual filing system, but that can be easily rectified.
Either assign a particular individual to the job of scanning everything that comes into your office, or teach everyone the same system. You can even keep a few token pieces of paper as a way of providing directions. Each employee can have their own file of scanned documents and another file can contain shared scans which everyone can access. It really is very simple.
Document scanning is the next, natural step in office integration and organization. If you want to store your records safely, improve efficiency, and reduce the bulk of paper in your office, it is time you made that scanner earn its keep.