This blog post is the first of a 4-part series that will describe the benefits of document management in Ontario.
Document management in Ontario provides meaningful benefits to businesses of all types. Often considered a “digital filing cabinet,” document management turns mounds of paper into usable electronic information. It works with any format document – paper, e-mail, computer reports, microfilm and more. Using sophisticated software, document management systems capture, manage, store, distribute and archive documents.
Migrating to a document management system can truly transform your business. Although the list of benefits is long and varied, the common theme revolves around money, time and service.
Cost Savings
Eliminating paper from internal processes and organizing information electronically has a direct impact on costs across each functional area of a business. The amount of paper a business handles is staggering: job applications, resumes, receipts, work orders, invoices, bills, reports and more. When these paper resources are moved to more efficient digital formats, business functions take less time.
For example, sales orders and customer invoices can be processed quicker so the company gets paid sooner. Vendor invoices can be paid faster to take advantage of discounts. Less time spent on administrative work means more time for projects that improve the bottom line and move the company forward strategically.
Along with increasing amounts of paper come increasing numbers of storage cabinets. Costs increase even further when off-site storage is required. By reducing paper, document management in Ontario reduces all costs associated with storage. Cabinet purchases, rental expenses, maintenance fees and transportation costs, personnel costs, are all eliminated. Plus, space formerly devoted to storage can be used for more productive business functions.
Finally, paper production costs money in terms of equipment and supplies. Using document management in Ontario eliminates costs for much of the paper, printer, copier, ink, toner, binding, maintenance and transporting costs within an organization.
For more information about Ontario record management, continue to visit our blog or contact MES Hybrid Document Systems.