Happy 2013 everyone!
Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.
Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.
Topics: MES Hybrid Document Systems, document management, Records Management, document management software, Document management company in Ontario, document archiving, document management solutions, Document Retention
At HDS we understand that documents contain information needed in day to day business life. HDS will take whatever steps necessary to reduce our interference in your day to day operations. Some of these steps include;
Topics: MES Hybrid Document Systems, document management, Document Scanning Toronto, document scanning, Document management company in Ontario, Document Scanner, Scanners, Document Scanning Services in Ontario, document scanning services
Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.
Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.
Topics: MES Hybrid Document Systems, document management, Document Scanning Toronto, Records Management, document scanning, Document management company in Ontario, Document Scanning Services in Ontario, document scanning services, Document Retention
As organizations look towards new ways of enhancing their corporate social responsibility, quite often, one of the most obvious areas of improvement is over-looked. Not only does paper scanning and electronic document management help companies achieve their sustainability goals it also helps reduce costs and improve efficiency. It’s common to see companies over-looking the financial and environmental benefits of document management which will offer them a competitive advantage, while decreasing their ecological footprint.
Will the paperless office we were promised back in 1975 happen in our life-time? Probably not. However, the efficiency and environmental benefits of such a concept can be obtained today.
It’s a new year with new objectives and goals. If you’re like most organizations you’re probably looking for ways to improve productivity and office efficiency; if so, you’ve come to the right place. Today’s blog post outlines 10 ways you can improve productivity through better document handling and management:
Stop Photocopying: With personal and network document scanners becoming more affordable, your staff can instantly scan and distribute information electronically without ever leaving their desks.
Topics: MES Hybrid Document Systems, document management, Records Management, document scanning, Document management company in Ontario, Document scanners in Ontario, document management company, Scanners, Document management software in Ontario, document management solutions
Archiving a business’s documents through document scanning is the most effective way to ensure that your company’s records are secured for the foreseeable future. By archiving all business content, you confirm that all corporate compliance and government regulatory requirements are being met. This helps to eliminate liability issues while improving business processes. But document scanning is only one part of the solution; to effectively archive your documents you need a document management software solution like FileDirector. Some of the most unique and helpful benefits of a document management software solution are;
Retention Periods - Files are deleted once they have reached the mandated time period. This ensures that retention periods are met and a shared network does not become overwhelmed with outdated information.
Topics: MES Hybrid Document Systems, document management, Document management in Ontario, Records Management, document management software, document scanning, Document Management Toronto, Document management company in Ontario, document management company, Document management software in Ontario, document management solutions, Document Retention
This blog post is the second of a 4-part series that describes the benefits of document management tin Ontario.
This blog post is the fourth of a 4-part series that describes how to hire the right document management company in Ontario.
This blog post is the third of a 4-part series that describes how to hire the right document management company in Ontario.