5 Common Mistakes People Make When Imaging Documents

Posted by Scott Kimura on Sep 30, 2016 11:00:00 AM
Imaging documents is a crucial part of your business' operations, so you must get it right. To this end, you must know common document imaging mistakes and how you can avoid them. That being said, let's take a look at the top five mistakes made while imaging documents, and how you can avoid them.
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Topics: document imaging

Make Document Imaging Your Priority at the End of the Fiscal Year

Posted by Kevin D'Arcy on Aug 24, 2016 11:00:00 AM

The end of the fiscal year can be an overwhelming time for your business, no matter what industry your company is in. From small businesses to enterprise corporations, the fiscal year end means seemingly endless filing, reporting, planning and ensuring that every piece of important documentation from the past year is taken care of. When your office or offices run off of paper documents and invoices, it can be very difficult to get important work done on time, as documents are passed between hands and departments.

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Topics: document imaging

4 Sources of Historical Information Saved by Document Imaging

Posted by Robert Adshead on Jul 15, 2016 11:00:00 AM

Recent advances in document imaging have allowed historical records, photos, books and many other types of significant artifacts to be preserved for future generations in digital form. Today, there are countless initiatives worldwide working to digitize and catalogue important information not only to prevent its deterioration, but to make it accessible to a larger audience.

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Topics: document scanning, document imaging

Preparing Your Documents for On-Site Document Scanning Services

Posted by Robert Adshead on Jun 29, 2016 11:00:00 AM

When having your documents scanned in house you may wonder how to properly prepare everything for scanning. Depending on the fragility of your documents, there is a number of ways to ensure everything is ready to be scanned. Consider the following tips when preparing for scanning services, and ensure that your project goes smoothly from start to finish.

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Topics: document imaging, on site scanning

Business Records Retention Schedule for Small Business

Posted by Robert Adshead on Jun 3, 2015 9:35:00 AM

Managing documents is not at the top of an entrepreneur’s favourite activity list. Maintaining original records has long been a dilemma for companies of any size. In the past, businesses that generated a high number of transactions were inundated with paper in the form of invoices, receipts, reports, correspondence and tax returns. Papers were shuffled from desks, cash registers and retail counters into banks of filing cabinets and eventually into boxes in some sort of storage area. As time passed and the business grew, the problem of document storage and retrieval became more and more acute. Space that should be used to generate income became dead space. Revenues that could be reinvested were used to pay for more and more storage.

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Topics: document scanning, document imaging, records retention

How to Get Your Document Imaging Project Plan off the Ground

Posted by Kevin D'Arcy on Oct 22, 2014 10:00:00 AM
 
When the disadvantages of managing paper documents become too taxing on a business, creating a document imaging project plan for digitizing documents is the next logical step. The operative word here is “plan” – if your organization is gearing up to transition into an electronic management system, there needs to be a strategy in place. One of the biggest issues faced in this regard is not just creating such a strategy, but also getting the ball rolling so that it becomes actionable. Here are the steps you need to be taking in order to get your document imaging project plan off the ground.
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Topics: document imaging

In-House Scanning vs. Document Scanning as a Service

Posted by Kevin D'Arcy on Jul 10, 2013 5:02:45 AM

So you've decided to take the plunge and scan all those paper files that have been cluttering up your office for decades. The cabinets upon cabinets of paper that have caused you and your staff to lose countless hours searching for lost or misplaced records. Finally, everything is going to be available right from your desktop, laptop, tablet or smartphone. This is a terrific move and one many before you have taken; but where do you start?

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Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning, document imaging, document scanning services

Cloud vs. On-Premise - What Document Management Solution Is Right For You?

Posted by Kevin D'Arcy on Mar 11, 2013 5:02:00 AM

For starters, let's clarify the difference between Cloud and On-Premise document management solutions. Cloud solutions (AKA Software as a Service, ASP, On-Demand) are software solutions that are hosted on secure, external, data servers. Whereas an On-Premise solution is a software package that is installed and maintained within your corporate IT environment.

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Topics: MES Hybrid Document Systems, document management, Records Management, document management software, Cloud Computing, document scanning, on-site software, document imaging, Toronto, cloud vs. on-site

These Times They Are A Changing

Posted by Robert Adshead on Dec 15, 2011 6:15:59 AM

Having been evolved in the document management industry for more than 40 years, MES Hybrid Document Systems has witnessed technology change the industry. From microfilm to software MES Hybrid Document Systems will ensure that your records are preserved. New technology is helping to create paperless work spaces. As part of an office initiative or even to save space, here are some of the different types of documents scanning MES Hybrid Document Systems provides;

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Topics: MES Hybrid Document Systems, document management, Film Scanners, Records Management, document scanning, Document scanners in Ontario, Document Scanner, document imaging, Scanners

Principles That Guide Our Culture

Posted by Kevin D'Arcy on Dec 8, 2011 9:21:14 AM

Earlier this week we shared with you the corporate principles that guide our work. Principles that we all feel have lead to our success in the document management and document scanning industry for over 40 years.

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Topics: MES Hybrid Document Systems, document management, Document Scanning Toronto, Records Management, document scanning, Document Management Toronto, document imaging, Guiding Principles

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